Job Description

Are you a detail-oriented professional eager to make a significant impact in the legal field?

Do you excel in dynamic environments where your organizational skills support a high-achieving team?

Are you passionate about legal processes and ready to advance your expertise in estate planning?

Can you see yourself as a crucial link in a client-focused practice dedicated to empowering individuals?

Final question: When faced with a challenge, do you get excited or run away?

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At Jimeno & Gray, P.A., our legal team has been honored to earn top ratings for our legal work in auto accidents, criminal defense, DUI, family law cases, and estate planning matters. Our criminal and DUI defense attorneys are former prosecutors with a profound understanding of the justice system on both sides. Our partners each have a 10.0 Superb rating on Avvo. As a small law firm, we provide client services that go beyond the ordinary while helping clients better understand the laws in Anne Arundel County and how the legal system works in Maryland.

The Legal Assistant role at Jimeno & Gray, P.A. is pivotal to maintaining our operational excellence in trusts, estates, and probate practice. By providing meticulous administrative support, this position ensures our legal team can focus on high-value tasks, ultimately enhancing our clients' experience during crucial life events. This role supports our mission of empowering clients through clear, comprehensive legal guidance and provides an opportunity to work alongside accomplished professionals committed to creating positive outcomes.

What you’ll do:

• Administrative Support: Provide comprehensive support for the firm’s trusts, estates, and probate practice, ensuring smooth operational workflows.
• Data Management: Handle data entry tasks related to client asset information, utilizing cloud-based templates and platforms.
• Document Preparation: Prepare and complete forms for financial institutions and estate documents, maintaining accuracy and timeliness.
• Client Information Gathering: Follow up with clients to collect any missing information or documentation, ensuring file completeness.
• Process Improvement: Adhere to existing procedures and contribute suggestions to improve firm operations, leading to enhanced client services.
• Collaboration: Work closely with Lisa and the legal team to redistribute responsibilities, optimizing efficiency and productivity.

What we’re looking for:

• Administrative Experience: Prior experience in a legal or administrative role preferred, particularly within trusts/estates.
• Attention to Detail: High level of accuracy and thoroughness in handling documents and data entry tasks.
• Communication Skills: Excellent written and verbal communication skills, suitable for client interactions and team collaboration.
• Client Communication (Selective): May include limited client follow-up calls (missing info / probate follow-ups). Communication must be polished and professional so clients feel they are speaking with a seamless extension of the office team.
• Tech Proficiency: Familiarity with Microsoft Office 365 and Microsoft Teams; comfortable learning new cloud-based platforms.
• Proactive Approach: Ability to ask questions and seek clarification when tasks are not clear; strong problem-solving skills.
• Schedule: Target overlap is 11:00 AM–7:00 PM Eastern Time, with flexibility depending on workload and whether client follow-ups are required.

Why you should work here:

• Professional Growth: Join a firm that invests in your professional development through structured onboarding and training opportunities.
• Impactful Work: Contribute to meaningful legal processes that significantly affect clients during life-changing events.
• Collaborative Environment: Work directly with firm leaders, experiencing the benefits of teamwork and open communication.
• Dynamic Culture: Be part of a laid-back yet professional culture that values proactive communication and efficiency.

Compensation & Workload (Global Stipend Role)

• Compensation: This role is paid as a monthly stipend (approximately $1,200/month), paid directly by the firm.
• Workload: Work is task-load driven and may fluctuate week to week; plan for approximately 20–40 hours/week depending on workload.

Additional perks:

• Flexible Schedule: Enjoy a work schedule that accommodates life’s demands while ensuring overlap with the U.S. Eastern Time zone.
• Remote Work: Operate remotely, with the support and structure of a well-integrated communication platform.
• Professional Development: Access to ongoing training materials, including video resources and comprehensive documentation.

Join Jimeno & Gray, P.A. and become an integral part of a forward-thinking team dedicated to empowering clients and simplifying legal processes. If you're a detail-oriented individual eager to grow within a supportive and dynamic legal environment, we invite you to apply and contribute to our mission of exceptional client service and legal excellence.