Job Description

The Legal Administrator plays a key role in the organization, managing legal and administrative tasks to ensure smooth operations. The Legal Administrator will assist in attorney transitions, data management, and registered agent administration.

• Engage with incoming attorneys to provide notice to clients, and onboard clients and data.
• Performs data entry, excel data manipulation, conflict checks, drafts, and tracks correspondence.
• Engage with outgoing attorneys to provide notice to client, offboard clients, and clean up data in Gravis Law systems.
• Monitor and maintain registered agent inbox and systems.
• Manage annual renewals for designated clients and maintain current record of client entities and contacts.
• Assist in systemwide case management data cleanup, engaging in data management meetings with legal teams.
• Creates and maintains Share Point directories and task tracking lists for the team’s operational needs and support project delivery and deadlines.
• Research new technology solutions and alternative methods of efficiency
• Participates in the evaluation, testing and implementation of new, or enhancements to existing, applications.
• Other administrative tasks and ad hoc projects, as assigned

Requirements

At least 2 years of college, bachelor’s degree preferred. Must have excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Ability to talk, listen and speak clearly on the phone and through written communications. Computer proficiency (MS-Office- Word, Excel, Outlook, Share Point, Forms). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and representing Gravis Law’s Mission, Vision, and Values. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

Other requirements include:

• Typing speed: 70 WPM
• Computer literacy:
• General Microsoft office experience: especially Excel and Share Point
• Knowledge of legal case management system(s) preferred
• Word processing
• E-mail composition & general functionality
• *Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted.

FULL TIME EMPLOYEE BENEFITS AT GRAVIS LAW:

Wage: $25 - $27 per hour depending on experience

Benefits:

• Insurance: Medical, dental, vision and life insurance
• Retirement: 401(k) plan with company matching
• Paid time off: 80 hours annually for Vacation/Sick days
• Paid Federal Holidays
• Paid Volunteer Time Off: Up to 16 hours annually

Other Compensation: Opportunity to cross train and grow within the organization

Equal Pay.

WORK ENVIRONMENT/CONDITIONS/PHYSICAL DEMANDS

Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the Legal Support Specialist. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PM21