Job Description

As a Legal Administrative Assistant in our Corporate, Tax & Transactions Service Line, you’ll play a key part in supporting a wide range of corporate law transactions such as drafting and reviewing transactional documents to help form, merge, acquire, maintain and dissolve business entities. You will manage multiple fast-paced, deadline-driven projects across differing jurisdictions, prepare and file UCC filings, and contribute to critical due diligence efforts.

We’re looking for a professional with 5+ years of corporate transactional legal administrative experience who thrives in a dynamic environment. The ideal candidate is highly organized and brings a strong work ethic along with sharp problem-solving skills.

Where You’ll Work

The Legal Administrative Assistant is an hourly non-exempt position and will work full-time from our Tampa, Florida office.

What You’ll Do

• Draft, format and review corporate documents relating to business formation, mergers, acquisitions, and/or dissolutions, including but not limited to, attorney confirmation letters, responses to opposing counsel, stock certificates, annual resolutions and minute books
• Manage multiple time-sensitive projects, applying various procedural guidelines of differing jurisdictions
• Support case preparation by organizing case summaries and materials for mediation conferences.
• Maintain and update client files, case documents, and transaction records
• Search, review and file Uniform Commercial Code (UCC) filings
• Assist with due diligence in mergers and acquisitions, including researching business entities on various state agency websites
• Coordinate apostille process for documents from state agencies
• Track case costs by verifying outstanding balances with attorney, clients and providers
• Provide additional administration support such as responding to client requests, transcribing dictation, scheduling, calendaring deadlines, answering phones and managing correspondence

What We’re Looking For

• Minimum 5+ years of corporate transactional legal administrative assistant experience
• High School Diploma required; Bachelor’s degree in related field of study preferred
• Proficiency in using Microsoft Office Suite
• Ability to manage multiple projects or tasks in a demanding environment
• Excellent “people” skills and ability to identify solutions when faced with a problem
• Ability to maintain composure under pressure and exemplify a high level of patience

Who We Are

We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.

Physical Requirements

• Ability to sit frequently (up to 6 hours per day)
• Static sitting position for up to 1 hour at a time
• Occasionally lift and carry up to 20 pounds (about 30 minutes per day)

We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.

Notice to Recruiters: We are not accepting outside recruiter applicants at this time. If you have any questions please reach out to Colleen Miller, Director of Recruitment at cmmiller@shumaker.com. Kindly do not contact attorneys directly.