Kimley-Horn is seeking a highly organized and detail-oriented Legal Administrative Assistant to support our Corporate Legal Team in Reston, Virginia (VA). This role is ideal for a proactive individual who thrives in a fast-paced environment and enjoys managing a variety of administrative and legal support functions. The successful candidate will play an important role in supporting litigation processes, internal legal operations, and team coordination efforts.
This is not a remote position.
Financial & Payment Processing• Process invoices related to legal defense costs and maintain accurate tracking spreadsheets• Process settlement payments• Maintain and update settlement tracking records
Litigation & Legal Process Support• Prepare and submit litigation hold requests• Maintain and update litigation hold tracking logs; release holds as needed• Calendar and track scheduling orders and key deadlines for active lawsuits
Administrative & Operational Support• Prepare and submit expense reports for legal team leadership• Book travel arrangement s for legal team leadership• Plan team meetings, including scheduling and logistics coordination, agendas and meals• Maintain and update Legal Team calendars• Other administrative responsibilities as needed
Internal Systems & Content Management• Update and maintain the Legal Page, including uploading: o FAQso Legal resources and documents• Maintain and update the Employee License List monthlyCompliance & Documentation Support• Process and track subconsultant Certificates of Insurance (COIs)• Assist with updating legal resources and documents
• 3+ years of administrative experience (legal or corporate environment preferred)• Strong organizational skills with the ability to manage multiple priorities• High attention to detail and accuracy in data tracking and documentation• Ability to work independently and handle confidential information with discretion• Strong communication and interpersonal skills
Preferred:
• Experience supporting legal teams, litigation processes, or claims management• Familiarity with tools such as Microsoft Excel, Teams, and internal workflow systems• Experience with invoice processing, expense reporting, or settlement tracking
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!
Key Benefits at Kimley-Horn
Kimley-Horn is one of the nation’s premier planning and design consulting firms. With 9,000+ staff members in more than 140 offices across the U.S., we offer full services in a wide range of disciplines.
Clients know us for the creativity of our solutions and the sense of urgency we bring to each and every project. We take a clients’-eye view of our work, planning and designing to accomplish the client’s goals in the most effective manner.
A quality workplace is equally important to us, and the unique benefits we bring to our staff have been recognized by Fortune magazine (“100 Best Companies to Work For” and "100 Best Workplaces for Millennials") and Civil Engineering News (#1 “Best Civil Engineering Companies to Work For”).
