Job Description

McGuireWoods LLP has an opening for a Legal Administrative Assistant/Legal Secretary in our Jacksonville, FL office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong problem-solving skills. Administrative experience, specifically in a legal environment, is preferred.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports.
• Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.
• Prepares material for overnight/mail service deliveries.
• Maintains client and firm files as well as case documents.
• Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.
• E-files in accordance with court procedures.
• Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).
• Prepares, proofreads, and edits legal documents and correspondence.

Qualifications

• Requires high school diploma or GED or an equivalent combination of education and experience.
• Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.
• Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).
• Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.
• Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.
• Excellent communication and proofreading skills.
• Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.

Have more questions? Connect with a recruiter directly. #LI-ER1