Job Description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for…

• Prioritizing assignments and preparing often sensitive and detailed correspondence
• Proofreading and editing text for grammatical and typographical errors, and occasionally for content
• Managing billing process to include time-entry, data review and correction, and final submission
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate…

• 2+ years relevant work experience supporting attorneys or executives in a law firm or corporate office setting
• Advanced use of MS Word (including redlining, advanced formatting, and the use of Styles) as well as an ability to quickly learn other applications
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs; proficiency working with PDF Essentials and eRoom platforms is preferred
• Proficiency in the use of document management systems (iManage preferred)

Pay Range for Candidates in New York City: $75,000 - $110,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Qualifications

CORE REQUIREMENTS

Skills & Technical Requirements

• A minimum of two years of related administrative support experience in a fast-paced, high-performance culture; experience supporting partner level attorneys strongly preferred
• Proficiency with Microsoft Office Suite including Excel, Outlook, and PowerPoint and database/Internet research skills
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings
• Ability to learn firm software systems for time entry, billing and file storage
• Ability to anticipate issues, find solutions to problems, and manage issues independently
• Strong writing skills, including proven ability to effectively organize and present information in various formats
• Familiarity with document management systems
• Ability to effectively organize and present information in various formats
• Meticulous attention to detail and strong proofreading skills
• Strong communication and interpersonal skills to effectively communicate with stakeholders at all levels of the organization
• Ability to interact with clients demonstrating a commitment to service excellence
• Proactive thinker with strong judgment and decision making skills; proven ability to successfully prioritize and meet deadlines with little to no supervision
• Ability to coordinate and manage routine administrative work, such as scheduling meetings, making travel arrangements, preparing expense reimbursements, etc.
• Must be able to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands; strong time management skills
• Proven ability to maintain confidentiality of all facets of assigned work with a high level of integrity and discretion
• Results oriented

Physical Requirements

• Work is mainly sedentary