Job Description

Who We Are

Fasken is a leading international business law and litigation firm and was recently voted one of Canada’s Best Employers for 2024. Our firm’s over 900 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients includes close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients’ interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life

The Legal Administrative Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers, paralegals and members of the Legal Assistant Services team. This is done through exceptional practice time management skills, the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion. This is an on-site role.

Primary Responsibilities

• Administrative tasks, such as email and calendar management, meeting coordination, processing incoming and outgoing mail, preparing expense reports, handling invoices and disbursements.
• Open, maintain, and close files in accordance with firm procedures.
• Prepare, format, and proofread a variety of legal documents, including correspondence, submissions, agreements, and pleadings.
• Assist with preparation of court materials, including Application Records and Briefs of Authorities.
• Schedule court dates and liaise with agents and court registries.
• Coordinate large scan, print and copy jobs.
• Prepare mail and courier packages.
• Provide vacation coverage and overflow support to litigation legal assistants.
• Other duties, as assigned.

Required Skills and Experience

• Legal Administrative Assistant certificate from an accredited post-secondary institution.
• Law firm experience, preferably in litigation.
• Proficiency with Microsoft Office 365 (including Teams and SharePoint) and legal software such as iManage, Adobe, DocuSign, and Chrome River.
• Strong understanding of business and legal terminology.
• Ability to work independently with a high degree of accountability and minimal supervision.
• Proven capacity to work under pressure, manage multiple priorities, and multitask in a fast-paced environment.
• Exceptional written and verbal communication skills, with meticulous attention to detail.
• Strong team player with the ability to build and maintain positive working relationships with staff and lawyers.

Why Work With Us

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day one)
• Short term and long term disability insurance
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Compensation

The typical salary range for this position is $48,000 - $55,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page