Role Responsibilities

The Lease Analyst works independently as part of a team to take a lead role in providing analytical advice on lease contracts to Realty Services and Property Management Branches. All duties are to be performed within defined timeframes and procedures. Duties include but are not limited to: collection and reporting of statistical and financial data; reconciliation of operating costs for payable and receivable leased space; monitoring and forecasting expenditures; processing a variety of financial documents; tracking lease contract expiry dates; processing invoices while ensuring compliance with the contract; preparing correspondence and, ensuring monies entitled to are received or billed within departmental deadlines, procedures and guidelines. This position also identifies problem areas in existing financial policies and procedures and recommends changes to improve efficiency.

The primary responsibilities for the Lease Analyst include, but are not limited to:

• Analyzing audited statements of operating costs and property taxes submitted by the landlords and verify landlord’s calculations according to generally accepted accounting principles (GAAP). Accurately interpreting individual lease agreement and exercising judgement when determining appropriate recoverable and non-recoverable costs (i.e. landlord’s work, capital items), or follow precedents to unique situations, and discussing findings with Strategic Business Support (SBS) Manager and Facilities Manager.
• Preparing complex correspondence (e.g. departmental letters, memos, forms, reports, tables, spreadsheets) in response to enquiries received by post mail, email, or telephone calls from contractors, landlords, colleagues, and other government departments.
• Maintaining an up-to-date list of the landlord and tenant representatives, and a current active lease expiry date listing.
• Calculating annual proportionate share of Operating Costs and Property Taxes by extracting year to date building costs from FBIS and from grants-in-place of taxes (GIPOT) statements.
• Compiling relevant financial transactions, and other documentation. Accurately coding data for filing and ensuring information is readily available for decision-making, phone inquiries, or report preparation. Administer retention and disposal of files as per departmental established procedures.
• Identifying problems encountered with computer programs or system data. Testing new systems for enhancements as requested.
• Providing ongoing support to various stakeholders on policy and procedure, interpretation in respect to contracts, and general financial policies and procedures such as reviewing spreadsheets and forms, interpreting contract clauses as required, and dealing with outside parties (landlord, financial institutions, etc.) regarding contracts.

The successful candidate will have:

• Excellent organizational, coordination and time management skills.
• Strong written and verbal communication skills.
• The ability to use judgement in negotiating and resolving conflicts.
• Strong administrative, communication, organizational, interpersonal, and multi-tasking skills with the ability to deal with change, be flexible, work independently and in a team environment.
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Required:

• High school diploma.
• Three (3) years of directly related experience.
  
  

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Assets:

• Extensive knowledge of accounting principles and budget preparation.
• Ability to recognize and analyze costs.
• Proficient computer skills using various software (e.g. Windows, MS Office, Excel, Outlook, PowerPoint).
• Knowledge of leasing and real estate contracts.
• Knowledge of government and department policies and procedures.

Notes

This position is a permanent, full-time role, with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Calgary and Edmonton AB.

There are 2 positions available.

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the Government of Alberta has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.