Job Description

Under close supervision, the Lease Administrator handles the routine and daily work of the lease administration department. Interfaces with other offices, disciplines, and clients to relieve the Leasing Manager and/or AVP of administrative detail relating to lease information, database management, accounts payable and audit services. Ensures that all services are provided in compliance with policies, procedures, regulations, and contractual obligations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare and/or edit lease abstracts for accuracy.
• Prepare and/or edit lease documents
• Verify and transfer data from paper/electronic formats into database systems
• Retrieve data from the database or electronic files as requested
• Establish contacts and maintain relationships within the portfolio including property managers, accounting personnel, area managers, clients, and vendors.
• Verbal and written communication with client, landlords, legal counsel and other related vendors.
• Participate in team meetings and assist in the preparation of individual annual goals.
• Attend seminars/training courses as required.
• Handle other duties as assigned by Leasing Manager and/or AVP.
• Perform general administrative duties including:
• Maintain daily lease document tracker.
• Monthly production and tracking reporting.
• Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
• Process client specific reporting requirements (expiration reports, financial reports, etc.)
• Create, manage, and maintain database of all properties in portfolio.

EDUCATION AND EXPERIENCE

• High School Diploma required.
• Associates Degree or higher preferred.
• At least 2 years of experience in database administration or equivalent commercial real estate experience.
• Property Management or Real Estate Accounting experience preferred.
• Healthcare Lease Administration experience a plus

CERTIFICATES, LICENSES, REGISTRATIONS

None required. Real Estate License preferred.

COMMUNICATION SKILLS

• Excellent communication skills with the ability to effectively communicate with all levels of the organization, tenants, clients, and vendors.
• Excellent attention to detail including the ability to proofread documents for completion and accuracy.
• Ability to read and interpret legal documents including lease agreements and amendments, subordination agreements, and title commitments.

COMPUTER SKILLS

• Excellent software skills, including Word, Excel, and Property Management Accounting Software (VISUAL LEASE, YARDI, Archibus, and/or MRI).
• Ability to operate database system.
• Ability to learn new specialty lease administration software.

OTHER SKILLS

• Strong interpersonal and problem solving skills.
• Understanding of lease administration process.
• Strong comprehension of mathematical concepts.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Interior office environment requires sitting for extended periods of time, standing, and occasional lifting up to 20lbs.

This position is 100% in-office The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.