Job Description

Lease Administrator – Melbourne CBD, VIC
Location: Melbourne CBD, VIC (close to public transport)
Company: BGIS – Government Property Portfolio
Employment Type: Part-Time | 20 hours per week | Core Business Hours | Permanent

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We are committed to safety, inclusion, operational excellence, and delivering services that positively support communities.

Purpose of the Role

BGIS is pleased to offer a newly created Lease Administrator opportunity, supporting a recently awarded government property portfolio in Victoria. This role plays a central part in establishing strong leasing governance and ensuring accurate, transparent portfolio management from day one.

Reporting to the Property Management team, you will work collaboratively across BGIS and client stakeholders to maintain accurate lease records, manage critical dates, and support financial and contractual compliance across a large and diverse portfolio.

The ideal candidate will be detail-oriented, organised, and collaborative, with a thoughtful approach to documentation, data integrity, and stakeholder communication.

Key Responsibilities

• Maintain accurate and up-to-date lease records, documentation, and critical dates within BGIS Connect and associated systems.
• Process lease variations, renewals, extensions, rent reviews, and related transactions.
• Prepare rent schedules, outgoings summaries, financial reports, and portfolio reporting.
• Support Property Managers with lease documentation, approvals, and due diligence processes.
• Liaise with landlords, tenants, consultants, and internal teams to resolve queries and ensure data accuracy.
• Ensure compliance with lease obligations, statutory requirements, and internal governance standards.
• Contribute to transition activities including lease data verification and system alignment.
• Maintain strong document control practices to ensure audit readiness and traceability.
• Identify opportunities to improve processes and enhance data reliability.

Education, Experience & Skills

Essential:

• Experience in lease administration, property operations, or commercial real estate.
• Strong understanding of lease structures, terminology, rent review processes, and critical date management.
• High attention to detail with strong document management and data accuracy capability.
• Sound numeracy skills and confidence preparing rent and outgoings summaries.
• Experience using property management or facilities management systems (lease modules highly regarded).
• Strong written and verbal communication skills.
• Ability to manage competing priorities in a structured and organised manner.

Desirable:

• Qualifications in property, business administration, real estate, or a related discipline.
• Experience supporting government or large institutional property portfolios.
• Exposure to transition or newly mobilised contracts.

Workplace Flexibility

This role is based in the Melbourne CBD, close to public transport. It is a part-time position (20 hours per week during core business hours).

Occasional additional hours or site visits may be required to support portfolio needs. Following successful probation, there is an opportunity for hybrid working arrangements in line with business requirements.

Why Join BGIS?

Key Benefits Include:
✔ AFR Best Places to Work 2024 & 2025
✔ Winner of Inspiring Workplaces Award 2025
✔ Endorsed by WORK180 as an employer of choice for women
✔ WGEA Compliance Certification
✔ Career progression through secondments & internal mobility
✔ 2 paid volunteer days annually & donation matching
✔ Fitness Passport, employee discounts & wellbeing initiatives
✔ Spot recognition vouchers and $2,000 employee referral bonus
✔ Access to Flare for retail, energy & lifestyle discounts

BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage more than 50,000 facilities across diverse sectors including Healthcare, Government, Higher Education, and Utilities.

How to Apply

If you are a detail-focused property professional who values accuracy, collaboration, and strong governance practices, we would love to hear from you.

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Apply Now

Join a workplace that values diversity, inclusion, safety, and continuous improvement.

Explore more opportunities at https://apac.bgis.com