Job Description

This position is responsible for overseeing the System and Lease Admins. Maintaining effective communications with Landlords, internal departments and Lucernex, Applicant should be able to reconcile challenging accounts and have experience with monthly accounting processes. Applicant should also be a strong leader with the ability to multitask and handle time constraints.

Job Responsibilities

• Oversee Lease Admins and System Admin.
• Assist with System Admin duties when needed and act as backup in System Admin’s absence.
• Works with the Legal Department to prepare Estoppels and SNDA letters.
• Reconcile accounts pertaining to Estoppels.
• Work with Landlords and A/R admins to collect data regarding invoices.
• Negotiate and settle disputes where a correction to invoice/account cannot be obtained.
• Plan course of action to resolve incorrect invoices/charges/calculations or lease interpretations and prepare dispute letters to be sent to Landlords.
• Assist Lease Accounting Manager with Co-Tenancy disputes, as needed.
• Perform routine and special projects as needed.
• Provide backup assistance with month-end and quarter-end accounting close processes, which includes, but is not limited to:
• Set up rent accrual spreadsheets.
• Support Lease Accounting Manager in running rent accruals and percentage rent accruals.
• Assist, as needed, with balancing 842 schedules and setting up journal entry spreadsheets.
• Assist with accounting close reports.
• Manage documents and document storage system.
• Oversee dispute log and debit balance report.
• Assist analysts with challenging account reconciliations and escalated disputes.
• Assist Real Estate Legal with lease negotiations as it relates to the financial requirements.
• Provide backup assistance with the scheduling of monthly rent. Ensuring that the rent payments are accurate and timely.

Job Requirements

• Bachelor’s Degree in business or related field of study preferred
• 3+ years of relevant experience in Accounting, preferably Lease Accounting, Retail Real Estate or Retail Legal
• Lucernex REM system and/or PeopleSoft A/P software experience a plus
• Strong management skills and attention to detail
• Strong organization and prioritization skills
• Excellent communication skills (written and verbal)
• Works well under time constraints
• Proficient in MS Office (Excel, Word) and strong PC skills

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