Job Description

A multinational defence organisation is expanding the commercial training portfolio
it sells to external customers, and it needs a coordinator who can hold the whole delivery chain
together: the customer, the instructors, the room, the purchase order and the record in the
system. This is an on-site assignment in Mons, Belgium.

What you will do

• Act as the single point of contact between external customers and internal stakeholders —
  branches, instructors and academy management — so that each commercial training iteration runs
  without friction.
• Build and maintain delivery plans for training iterations from customer requirements and
  internal delivery policy.
• Raise and follow through Purchase Requisitions and the financial paperwork behind them —
  receipts, work confirmations, price calculations — for course iterations, public events and
  mobile training team deliveries.
• Handle the logistics: room bookings, facility access and supplier-provided services.
• Work inside the finance and Training Management System environments, keeping pricing, seat
  allocation, requisition references and iteration detail accurate and current.
• Consolidate or merge iterations when enrolment falls short, and resolve operational problems
  before they reach the classroom.
• Maintain the annual course schedule in the E-ITEP platform from structured TMS downloads,
  including validation, bulk uploads and reporting.

What you bring

• Proven experience coordinating complex schedules and allocating resources, ideally in an
  academic or training environment.
• Hands-on use of enterprise systems — TMS, ERP or comparable financial tooling — for data
  entry, record management and basic financial processing.
• Strong customer-facing record: you answer well, you answer fast, and you keep several
  competing demands moving at once.
• Familiarity with E-ITEP or another Learning Management System, including managing and
  uploading course and schedule data.
• Working knowledge of course control documents, lesson plans and the documentation that
  structured training runs on.
• Awareness of the Bi-SC Directive 075 framework for education, training and exercises, or the
  ability to pick it up quickly.
• Solid reporting and data-management skills, including bulk downloads and uploads.
• Fluent business English.

Why it is worth a conversation

It is a visible role. Customers, instructors and management all come through you, and the
quality of a whole training programme is measurably better when the coordination is good. You
will be working alongside an international team on a portfolio that is growing.