Job Description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

Julius Baer is committed to strengthening operational excellence across its units through targeted development programmes. We are currently rolling out a key learning initiative within the Chief Operating Officer (COO) unit and are seeking support for the logistical execution of this programme.

This fixed-term opportunity is ideal for a working student or early-career professional looking to gain valuable experience within a leading global wealth manager. Reporting directly to the Programme Manager in the COO unit, you will play a key supporting role in ensuring the smooth delivery of training sessions across the organisation and in international locations.

YOUR CHALLENGE

You will play a vital role in enabling the smooth execution of the learning programme by taking care of key logistical and administrative tasks, including:

• Coordinate training room bookings and ensure appropriate setup across locations

• Align facilitator schedules with the overall training plan in coordination with the Programme Manager

• Manage end-to-end calendar invitations for participants and facilitators, including reminders and updates

• Set up and test IT and audio-visual equipment for in-person and hybrid sessions (e.g. Webex, projectors, microphones)

• Actively support virtual and in-person sessions by managing participant flow, including assigning and recalling breakout groups

• Prepare and distribute training materials, including case studies for breakout sessions

• Track attendance, manage sign-in sheets, and follow up on missing confirmations

• Handle post-session tasks, including collecting feedback forms and returning equipment

• Maintain accurate logs, checklists, and filing for ongoing administrative efficiency

YOUR PROFILE

You bring strong organisational instincts, reliability, and a proactive attitude to support a time-sensitive initiative. What sets you apart is your genuine service orientation-the ability to anticipate needs and provide timely, thoughtful support to facilitators and participants alike.

• Current enrolment in or recent completion of a bachelor’s degree in business, Social Sciences, Education, or a related field

• Experience in administrative support, event coordination, or in a PMO-like role is valued

• While no prior banking experience is required, familiarity with operating in a structured, large corporate environment is an advantage

• Proficiency in Microsoft Office (Outlook, Word, Excel) and practical experience with virtual meeting platforms

• Excellent attention to detail and the ability to manage multiple tasks efficiently under clear timelines

• A courteous, cooperative, and service-oriented approach to teamwork and stakeholder interactions

• Good command of English (written and spoken); basic German is an advantage

We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site

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