Job Description

Description: Perform duties to provide secretarial support to the learning and leadership teams. This is a 1.0 FTE, 12 month position.

Essential Functions:

1. Greet visitors, students, staff, answer incoming telephone calls, provide appropriate information, or take message and refer to appropriate staff.
2. Provide general secretarial assistance to departmental staff: utilize Microsoft Office, Adobe Suite, and Google for word processing, report generation, copying, filing, department mail distribution, faxing, scanning, and data entry.
3. Manage and utilize the Professional Learning Management System and work with the vendor for additional technical assistance (e.g., support tickets) when necessary.
4. Communicate and collaborate with Instructors to support their responsibilities outlined in the Instructor Agreements created by the Professional Learning Department. Provide training and technical assistance as needed.
5. Communicate and collaborate with members of other departments (e.g. Student Services, Human Resources, etc.) to support their responsibilities as it relates to the Professional Learning Management system, professional learning projects, and course work.
6. Plan, organize, maintain, and update a variety of files, records, and databases.
7. Schedule and prepare for meetings of various sizes.
8. Prepare correspondence, reports, documents, and memos working from notes and directions. Compose routine correspondence on own.
9. Monitor department budgets/grants, verify account activity, and assist with annual budget preparation, reconcile department procurement cards, prepare check requests/purchase orders, and correspond with vendors and business office as needed.
10. Initiate and follow through on orders for office supplies, materials for professional learning, and items needed for meetings/events.
11. Collaborate with all members of the Learning and Leadership teams to assist with large district projects.
12. Request and process quotes for instructional materials, process purchase orders and monitor deliveries.
13. Assist with materials management, collection, and distribution.
14. Assist with preparation and proofreading of internal and external communication as needed.
15. Manage phone calls and email from staff regarding course enrollment/attendance, professional development hours, conferences, etc.
16. Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records and databases.

Perform other duties as assigned.

Working Conditions: Within an office setting in the District Office.

Rate of pay: $21.25-$23.30/hour

Benefits: Benefits as described in IPCA contract can be found here: IPCA Agreement 2026-2030 .

Selection Procedure: Qualified candidates will be contacted by the appropriate administrator.