Job Description

Roles and Responsibilities

Techno-Commercial Strategy and Initiatives

• Understand the Techno-Commercial strategy and planfor Site
• Take necessary actionsin own area of work to implement strategic initiatives (Sitespecific) as per plan

Strategy, Planning, SOP and Guidelines

Purchase Requisition (PR) Review

• Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
• Provide support in identifying thetype and methodof procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex,Bulk Material &Services

Contribute to the strategic sourcing process by participating in activities such as:

• Selection of biddingprocess, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
• Preparing the request for information (RFI)document for bidderevaluation
• Identification of potential bidders who meetthe requirements (usingCompany vendor database, Supply market analysis, advertisement or recommendations from other teams)
• Preparation of the Request forProposal (RFP) document
• Organizing and planning pre-bid meeting basedon the queriesand communication requirements from vendors
• Technical and Commercial bid evaluation of vendors
• Conducting fact-based negotiations/e-auction withshortlisted bidders
• Preparation of Notefor Approval (NFA)for selected bidder(vendor) and obtaining required approvals as per DoA

Core Procurement

Contract Preparation and Order Placement

• Prepare contract document as per statedprotocols & standard templates
• Set up the approved contract record within the ERP system,using the appropriate system steps and functionality
• Maintain the contract document for futurereference as perdefined document management policy
• Send the contract to vendor and all identified stakeholders
• Collate the AdvanceBank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

• Based on approved NFA, prepare, reviewand issue ratecontracts
• Prepare master outlineagreement (OA) in ERP systembased on ratecontract
• Prepare PO / SO for procurement undervalid rate contract

Post Order Management

• Prepare Billing BreakUp and getit uploaded in SAP, if applicable
• Expediting of ordered materials for timelydelivery
• Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
• Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
• Facilitate closure of contracts and take necessary actions
• Manage inbound logistics services for otherEx-Works Domestic Supplies
• Execute contingency plansin case of immediate business requirements

Associated Procurement Activities

Supplier/ VendorIdentification and Onboarding

• Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
• Prepare vendor evaluation criteria for thecategory in consultation with quality, engineering and project management & control departments
• Check details of forms submitted by vendor for their completeness and validity of documents
• Interact and takeapproval of Quality/ User/HSE department for vendor assessment if required
• If the vendoris qualified basedon the vendorevaluation criteria, update approved vendor list & communicate to vendor
• Populate required dataand documents intoMDG/Ariba system to get vendorcode created in SAP

Supplier/ VendorPerformance Management

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
• Preparation of vendorperformance evaluation criteria and frequency of evaluation for each vendor segment
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level

Supplier Management

• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement

Supplier/ VendorEngagement

• Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business

Data Analytics

• Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
• Identify and seek opportunities to improve efficiency and value by analysing data
• Contribute to action planning and implementation based on data analytics performed for assigned categories

Data management

Risk Management

Risk Management

• Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
• Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability
• Contribute to the preparation of risk mitigation plan and updateof the category risk register

Key Interactions

Internal

External

• Work closely with Site TC Head, Site Buyers, Projects, O&M, Quality andother departments to complete the ordering within the estimated cost, approved budget and time schedule

• Interact with existing partners and vendors to reinforce working relationship, strengthen collaboration, track bids & project deliveries and mitigate risks if any

• Interact with the Finance &Accounts team for driving payments and signoffs

• Interact with potential suppliers/ vendors and build strategic relationship with them with the objective of leveraging themfor business advancement in the future

• Interact with Quality /User Team for vendor assessment/development and other technical matters related to procurement

Education

Bachelor's degree in Civil engineering

General Experience

More than 10 years of relevant experience in procurement, Contracts, supply chain management*

Technical Experience

• Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering
• Experience in Airport is preferable
• Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.).
• Demonstrate methodical and precise approach towards commercial and contractual execution
• Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management