To lead and coordinate the day-to-day administrative activities of a live construction project. The Lead Project Administrator will provide high-level support to the project leadership team, oversee project administration processes and ensure that project information, documentation, meetings and site-office activities are managed accurately and efficiently.
This Role is based in Finland.
About Our Data Centers (DTC) Division
Exyte delivers comprehensive data center services from design to construction, ensuring efficiency and reliability. With our integrated project delivery approach, we have successfully executed numerous projects worldwide, including advanced intelligence data centers, hyperscale data centers, colocation and cloud-computing data centers using traditional construction as well as modular construction techniques.
Lead the delivery of administrative support across the live construction project.
Act as the primary administrative point of contact for the project leadership and wider site team.
Coordinate and support daily project, construction and site-management meetings.
Prepare meeting agendas, presentations, reports and supporting documentation.
Take accurate meeting minutes, clearly recording decisions, actions, owners and agreed deadlines.
Distribute meeting minutes promptly and follow up with action owners to support timely completion.
Manage project calendars, key dates, meeting schedules and recurring project activities.
Maintain project trackers, action logs, contact lists, distribution lists and organisation charts.
Compile and distribute regular project reports, progress updates, dashboards and presentations.
Support the Project Director and senior project team with correspondence, reporting and general project administration.
Coordinate the use of the project Document Management System, including SharePoint and relevant internal systems.
Ensure project documentation is correctly filed, current, appropriately controlled and accessible to authorised team members.
Certificate or qualification in Business Administration, Office Administration, Project Administration or a related discipline is desirable.
Previous experience in a senior project administration, lead administration or similar project-support role.
Experience working within a construction, engineering or project-based environment is preferred.
Strong working knowledge of Microsoft Outlook, PowerPoint, Word and Excel.
Experience using SharePoint, document management systems and other project platforms.Excellent minute-taking skills, with the ability to accurately capture decisions, actions and deadlines.
Strong experience maintaining project trackers, action logs, reports and administrative records.
Ability to coordinate and prioritise administrative activities in a busy live construction environment.
Strong attention to detail and an accurate, organised approach to work.
Ability to take ownership of tasks and work independently with minimal supervision.
Excellent communication and stakeholder-management skills.
Confidence engaging with senior project leaders, site teams, subcontractors and external
stakeholders.
Ability to manage competing priorities and work effectively under pressure.
Strong understanding of confidentiality, document control and accurate record-keeping.
Awareness of construction-site access, safety and security requirements.
Ability to improve administrative processes and promote consistent ways of working across the project.
You want to be part of the Exyte team? We look forward to receiving your application!
Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.
As an engineering, procurement, and construction (EPC) company, we design and deliver high-tech facilities for our clients. For over 100 years, we’ve been driven by one idea: Applying technology to build cutting-edge facilities where it has the most significant impact on our environment, our society, and each individual.
Our global teams have developed unique expertise in controlled manufacturing environments in markets such as semiconductors, batteries, biotech, pharmaceuticals, and data centers.
Based on trustful, long-term relationships with our customers, we support them in overcoming complex challenges. Our ambition: Offering the full range of services – from consulting, design, and construction to turnkey solutions management – while maintaining the highest quality and safety standards.
To further strengthen our market-leading position and broaden our role in inspiring our industry, we offer a work environment where you can make a significant impact. Do you want to work in a dynamic learning organization and rethink engineering in a high performance team? Count on us when it comes to respecting and challenging each other regardless of hierarchy. Our global team of experts is delighted to get to know you.
Discover your career options at Exyte including individual learning and development opportunities.
Visit us at careers.exyte.net
Imprint: https://www.exyte.net/en/imprint
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