Job Description

License and Certification Qualifications:

• None Required

Education Qualifications:

• H.S. Diploma or General Education Degree or equivalent Required
• Bachelor's Degree in related field Preferred

Experience Qualifications:

• 3 years of experience in payroll/accounting or public pension plan operations Required

Skills Qualifications:

• Knowledge of governmental accounting
• Knowledge of relevant technologies and software applications
• Ability to identify technology solutions to payroll related business issues
• Ability to analyze and reconcile general ledger account balances, GRS pension pay registers, and custodial bank statements
• Ability to exercise independent judgment and have effective, tactful interpersonal relations and communications
• Ability to represent Gwinnett County Public Schools in a positive and professional manner

Primary Responsibilities:

Support and assist with daily finance and accounting duties and responsibilities of the Retirement Services Department.

• Provide support to the Assistant Director of Gwinnett Retirement System - Financial Operations.
• Assist in the development of Gwinnett Retirement System (GRS) annual budget.
• Assist in managing department resources within approved budget guidelines.
• Ensure program resources are managed efficiently.
• Serve as backup to process GRS payroll and monthly processes in the absence of the Assistant Director of Gwinnett Retirement System - Financial Operations.
• Process and monitor GRS receipts and disbursements.
• Monitor the cash flow for payment of benefits and other GRS related disbursements.
• Process invoices related to GRS payrolls and other vendor disbursements.
• Resolve vendor/invoice issues with matching exceptions.
• Ensure accuracy and promptness of receipts and disbursements.
• Reconcile department transactions and balances and maintain appropriate records.
• Ensure all purchasing card procedures for processing and records maintenance are followed.
• Reconcile monthly GRS purchasing card transactions with supporting documents.
• Reconcile monthly GRS Expenditure Support Details Report with supporting documents.
• Supervise GRS payroll processes and initiate GRS Off-Cycle payroll items..
• Verify all GRS payroll authorizations prior to benefit distribution.
• Review and reconcile monthly / year-to-date activity reports for GRS beneficiary payments and GRS payroll.
• Serve as primary contact for GRS local benefit vendors.
• Request voids and reversals.
• Initiate stop payments and hand-drawn reprints.
• Resolve ACH Returns/NOC Report issues.
• Process repayments.
• Monitor and track GRS overpayments and repayments.
• Serve as primary contact for GRS deaths and GCPS active employee deaths.
• Determine death benefit eligibility and beneficiary calculations.
• Send condolence letter and assist beneficiaries with questions and paperwork.
• Process all beneficiary benefit payments.
• File life insurance claims with necessary supporting documentation.
• Notify beneficiaries of expiring period certain benefits.
• Provide supervision of assigned staff.
• Plan, schedule, and assign work for assigned staff.
• Monitor quality of work and take appropriate action to maintain work quality standards.
• Advise and counsel assigned staff concerning career development and administrative matters.
• Perform review and evaluations of assigned employees.
• Assist with technology and systems enhancements for the Retirement Services Department.
• Assist with the implementation and ongoing administration of retirement and payroll related functions within GRS automated systems.
• Assist with implementation of system enhancements, upgrades, or conversions.
• Research production issues and report for resolution.
• Support maintenance and upgrades/changes to GRS automated systems.
• 8 . Assist with new projects.
• Perform other duties as assigned.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.