Job Description – Procurement Executive / Senior Procurement Executive

Position

Procurement Executive / Senior Procurement Executive

Department

Supply Chain / Procurement

Job Summary

The Procurement Executive is responsible for managing end-to-end procurement activities for electronic and mechanical components, ensuring timely material availability to support production while optimizing cost, quality, and delivery. The role involves supplier coordination, ERP/MRP management, inventory control, procurement process improvements, and proactive risk mitigation for critical materials.

Key Responsibilities

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  Process purchase orders for electronic and mechanical materials based on approved purchase requisitions, contracts, and production requirements.

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  Follow up with suppliers for purchase order acknowledgements, production status, delivery schedules, and ensure on-time material availability.

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  Coordinate with Stores, Quality Assurance, Planning, and Production teams to ensure smooth receipt, inspection, and acceptance of materials.

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  Monitor MRP exceptions and update Expected Time of Delivery (ETD) accurately in the ERP system.

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  Verify supplier invoices, track Goods Receipt Notes (GRNs), and resolve discrepancies related to quantity, pricing, quality, or delivery.

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  Maintain accurate procurement records, purchase documentation, and ERP master data while ensuring compliance with internal procurement policies and procedures.

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  Identify, evaluate, and onboard new domestic and international suppliers to improve cost, quality, lead time, and supply reliability.

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  Manage procurement activities for both domestic and import suppliers, including order tracking, logistics coordination, and documentation.

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  Develop procurement strategies for high lead-time and critical components by implementing proactive planning and supply risk mitigation measures.

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  Monitor inventory levels and support inventory flow control to maintain optimum stock while minimizing excess and shortages.

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  Collect supplier quotations, perform techno-commercial comparisons, and support supplier selection based on quality, cost, delivery performance, and commercial terms.

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  Drive procurement process automation and continuous improvement initiatives to enhance operational efficiency and reduce cycle time.

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  Support end-to-end Procure-to-Pay (P2P) activities, ensuring timely procurement and payment processing.

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  Build and maintain strong supplier relationships to ensure consistent performance and continuous improvement.

Required Skills & Competencies

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  Strong knowledge of Procurement, Supply Chain Management, and Inventory Control.

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  Hands-on experience with ERP systems and Material Requirements Planning (MRP).

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  Good understanding of the complete Procure-to-Pay (P2P) cycle.

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  Experience handling both domestic and import procurement.

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  Knowledge of supplier management, sourcing strategies, and vendor development.

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  Understanding of inventory planning and material flow management.

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  Strong analytical, negotiation, and communication skills.

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  Ability to manage multiple priorities in a fast-paced manufacturing environment.

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  Proficiency in Microsoft Excel and ERP reporting tools.

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  Experience in procurement automation and process improvement initiatives is preferred.

Qualification

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  Bachelor's Degree in Mechanical Engineering, Electronics Engineering, Industrial Engineering, Supply Chain Management, or a related discipline.

Experience

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  4–8 years of experience in procurement or supply chain within a manufacturing environment, preferably involving electronic and mechanical components.