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The Lead Document Controller serves as the PMC's authority for information governance, document management, records control, and project handover documentation on a major RKEF nickel smelter expansion in Sulawesi. The position ensures that all engineering, procurement, construction, commissioning, regulatory, and operational records are properly controlled throughout the project lifecycle. In a complex brownfield environment involving international stakeholders and a predominantly Chinese EPC supply chain, the role is critical to maintaining document integrity, supporting efficient project execution, and ensuring a fully documented transition from construction to operations.
Role Purpose
The Lead Document Controller is responsible for establishing, implementing, and managing all project document control, records management, information management, and document governance processes associated with the expansion of an operating nickel smelter through the addition of a second Rotary Kiln Electric Furnace (RKEF) production train in Sulawesi, Indonesia.
As part of the PMC organization, the Lead Document Controller acts as the custodian of project information, ensuring that project documentation is accurately controlled, distributed, tracked, archived, and maintained throughout the project lifecycle.
The role provides independent oversight of document management activities performed by EPC Contractor(s), vendors, consultants, and project stakeholders, ensuring that all project information is managed in accordance with contractual requirements, project procedures, regulatory obligations, and handover requirements.
A significant responsibility of the role involves managing a large volume of documentation associated with Chinese EPC contractors and suppliers while ensuring timely document review cycles, accurate records retention, and successful preparation of handover documentation for commissioning and operations.
The Lead Document Controller is accountable for:
Principal Responsibilities
1. Document Control Leadership
2. Document Management System Administration
Establish and maintain the Project Document Management System (DMS).
Responsibilities include:
Typical platforms may include:
3. Engineering Document Control
Manage the flow and control of engineering documentation throughout the project lifecycle.
Typical documents include:
Responsibilities include:
4. EPC Contractor Document Control Oversight
As a PMC representative, the role provides oversight and assurance rather than direct management of contractor document control systems.
Responsibilities include:
5. Correspondence and Communication Management
Maintain accurate records of project correspondence.
Responsibilities include:
Maintain:
Ensure traceability of all key project communications.
6. Construction Documentation Control
Support construction activities through effective management of site documentation.
Typical documentation includes:
Responsibilities include:
7. Quality Records Management
Manage quality-related project records.
Typical records include:
Ensure records are:
8. Regulatory and Compliance Documentation
Work closely with the Regulatory & Permitting Coordinator to manage project documentation required for regulatory compliance.
Maintain records associated with:
Ensure records are readily available for authority audits and inspections.
9. Commissioning and Turnover Documentation
A critical responsibility of the role.
Support preparation and management of documentation required for:
Ensure documentation is complete prior to handover to Operations.
10. Chinese EPC and Supplier Documentation Management
Given the likely involvement of Chinese EPC contractors and suppliers, the role must effectively manage multilingual documentation.
Responsibilities include:
Typical concerns include:
11. Records Retention and Archiving
Establish and maintain project records management systems.
Responsibilities include:
Ensure project records remain retrievable throughout the asset lifecycle.
12. Reporting and KPI Management
Develop regular document control performance reports.
Monitor:
Provide weekly and monthly reporting to PMC management.
The Lead Document Controller should be familiar with documentation associated with:
Qualifications
Education
Preferred Qualifications
Experience
Technical Competencies
Key Performance Indicators (KPIs)
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