Job Description

Agency

Dept of Health and Human Services

Division

Public Health

Job Classification Title

Administrative Specialist II (S)

Position Number

60041254

Grade

NC09

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Lead Accounting Specialist supports the Operations Unit of the NC State Laboratory of Public Health by performing a range of accounting duties that ensure accurate financial processing within the laboratory’s logistical and facility support functions. It manages accounts payable, accounts receivable, deposits, fixed assets, travel documentation, and invoicing in alignment with established financial procedures.

This role works directly with vendors, warehouse and receiving staff, and the Purchasing Agent to reconcile invoices and resolve discrepancies. It also contributes to revenue collection activities, including Medicaid and fee-based receipts, and assists with daily and monthly laboratory billing processes. The position works on-site with limited telework and reports to the Accounting Supervisor.

Key Duties Include:

• Perform accounts receivable functions, including processing payments and maintaining accurate records.
• Complete accounts payable tasks by reviewing, validating, and processing vendor invoices.
• Reconcile invoices against purchase orders while coordinating with vendors, warehouse staff, and the Purchasing Agent.
• Resolve invoice discrepancies through research, communication, and corrective documentation.
• Track and manage fixed assets according to operational and financial requirements.
• Assist in maximizing the collection of receipts, including Medicaid and other laboratory fees.
• Prepare and verify deposit documentation, ensuring accurate revenue account and cost center assignment.
• Support administrative travel processes by preparing and processing authorizations and reimbursements.
• Process and send Newborn Screening invoices and credits monthly.
• Generate and process daily laboratory invoices to support timely and accurate billing.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $41,206.00 - $72,113.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Intermediate proficiency applying Microsoft Office tools to prepare accurate spreadsheets, draft clear written communications, and manage email workflows in support of financial operations.
• Demonstrated experience completing accounts payable and receivable transactions with consistent accuracy, including validating entries and processing time‑sensitive payments.
• Proven experience executing multi‑step financial tasks independently while contributing to shared workload coordination within an accounting team.
• Documented experience delivering clear, structured financial communication in both verbal and written formats to internal staff, leadership, and external partners.
• Applied experience entering, tracking, and reconciling financial data within the North Carolina Financial System (NCFS) or a comparable accounting application.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

This Position Is Eligible For A Hybrid Work Option

About the NC Division of Public Health (DPH):

The NC Division of Public Health works to promote and contribute to the highest possible level of health for the people of North Carolina. Our entire statewide system of public health has dedicated professionals who carry out our mission every day through a wide range of essential and activities touching the lives of everyone in our state.

About the North Carolina State Laboratory of Public Health (NCSLPH):

The State Laboratory of Public Health (SLPH), we provide medical and environmental laboratory services such as testing, consultation, and training, to public and private health provider organizations responsible for the promotion, protection, and assurance of the health of North Carolina citizens. SLPH serves the entire state as a reference laboratory for difficult, unusual, or otherwise unavailable laboratory procedures and assist in the development, evaluation, and standardization of medical and environmental laboratory testing procedures. We provide training and consultation to improve and assure quality services in other laboratories and certify milk and water laboratories and milk analysts. We test for Acanthamoeba to Zika and everything in between!

Visit our website at http://slph.ncpublichealth.com to learn more.

Campus Amenities and Benefits at the State Laboratory of Public Health

• 220,000 square feet state-of-the-art facility
• Plentiful Free Parking
• Easy access to highways (70, 40 and 440), NC Museum of Art, Umstead State Park, healthcare providers, and shopping centers
• Proximity to globally and nationally ranked universities (NC State, UNC-Chapel Hill, Duke)
• Fitness area with exercise equipment, classes, and wellness activities
• Weekly Food Trucks
• Car Cleaning and Detailing Services On-site bimonthly
• Annual Flu Shot Clinic for Employees and Families
• Monthly and quarterly career development classes, including opportunities for traveling
• Library of academic journals and materials on-site
• Employee Engagement and Staff Development Activities
• NCSLPH Employee Recognition Programs
• State Health Plan and State of NC Employee Benefits

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit the website for State Benefits.

Supplemental Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.  For more information about DHHS:  https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.  We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Be sure to complete the application in its entirety.   Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.
• If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.
• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions.  Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
• For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. 
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation.  If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

CONTACT INFORMATION 

If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov. Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience

OR

An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Tresha Walker

Contact:

DHHS Workday Support Form