Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

We are looking for a proactive and detail-oriented Administrative Officer to support our Document Management and LBR administration activities. This role plays a key part in ensuring the efficient handling of corporate documentation, maintaining accurate records, and supporting daily administrative operations. The successful candidate will contribute to the smooth running of internal processes while ensuring compliance with regulatory requirements in Luxembourg.

LBR Admin

• Ordering RCS and RBE extracts

• Filing appropriate corporate documents towards the Trade register

• Handling signatures and e-signature

• Arranging legalizations and Apostilles

• Assist with any other general administration duties when required

Qualifications and skills

• Graduate in secretarial studies

• Minimum three years of experience in a similar position

• English spoken and written, French as second language.

• Having good written and oral communication skills.

• Having a high level of integrity, tact and discretion.

• Proficiency in MS Office
  

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.