Job Description

Do you have law firm Receptionist experience? Are you in Houston? Would you like to work with one of the top law firms in the US? If so, R & W Group has a fantastic new temp to possibly perm role. One of our favorite law firm clients is looking for a Temporary Receptionist/Legal Assistant in Houston. In this role, you would welcome clients and visitors to the office, answer and route incoming calls to the appropriate party, coordinate and track conference room and visitor office reservations, place catering orders as requested for meetings held in the office and perform varied related clerical tasks. You would also assist attorneys and other legal personnel with administrative, organizational and research work in a team-oriented and collaborative environment. There is the possibility of this position going temp to hire.

This position will work 100% onsite in the physical Houston office and the hours are 8:30 a.m. to 5:00 p.m. Monday through Friday. Responsibilities include but are not limited to:

• Meeting, greeting, and directing visitors.
• Answering calls to the main number from the console at the reception desk and extending them to the appropriate party as well as taking and relaying messages via voicemail or email.
• Understanding the function of the firm and each department so calls can be routed appropriately.
• Monitoring the condition of the reception area and notifying the appropriate department of any maintenance issue.
• Answering basic questions from personnel on telephone and voicemail usage.
• Coordinating and tracking conference room and visitor office reservations and placing catering and beverage orders as requested for meetings held in the office.
• Collecting and submitting vendor invoices to the Office Manager or their designee for payment processing.
• Placing firm and client flower/gift orders as requested.
• Performing various clerical tasks such as maintaining the daily attorney attendance list, maintaining the pantries, lobby and reception areas tidy, loading/emptying the dishwasher, and stocking kitchen/conference room supplies as needed.
• Preparing, editing, and proofreading legal documents.
• Assisting with all aspects of trials, depositions, arbitrations, mediations, client meetings and case strategy meetings; organizing exhibits, notebooks, charts, graphs, memorandums, and other legal documents as well as visual aids for same.
• Coordinating and scheduling attorney travel.
• Maintaining an awareness of attorneys' caseloads and statuses.
• Working with Excel and PowerPoint for a variety of assignments.
• Collaborating with staff to provide support on all attorney requests.
• Filing documents in State, Federal and Appellate courts.
• Diligently and efficiently managing attorneys' Outlook calendars.
• Arranging video conferences using Zoom, WebEx, Microsoft Team meetings as well as conference calls and in person meetings.
• Assisting with handling physical documents (including handwritten notes) and organizing and photocopying hard copy documents and PDFs with attorneys, teammates and other staff in the office.
• Organizing, routing, and archiving incoming mail and case filings.
• Entering, processing, and tracking expense reports and vendor invoices through Chrome River.
• Reviewing, editing, and finalizing firm invoices to clients.
• Establishing attorneys' files in electronic and hard copy format.

Qualifications

• A minimum of a high school diploma, with a bachelors or two-year degree preferred.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MS Word, Excel and PowerPoint, Outlook, various databases, and Internet research skills.
• Ability to handle a variety of tasks simultaneously and prioritize and manage time appropriately.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
• Ability to work effectively with all levels of Firm with tact and diplomacy.
• Must be self-motivated and able to work independently.
• Demonstrate proficiency in basic clerical skills; taking messages, filing, follow up.
• Ability to maintain a high level of confidentiality.
• Strong client service and problem-solving skills.
• Possess reliability, dependability, and motivation.
• Flexibility to work additional hours, as necessary.

Solid compensation ($25 - 32/hour, depending upon experience). If the position becomes direct hire, benefits would include health insurance. Great team. Apply online or register with us at www.r-wgroup.com.