Job Description

Are you an events specialist? Do you have law firm experience? Would you like to work with one of the top law firms in the US? If so, R & W Group has a fantastic new opportunity! One of our favorite law firm clients is looking for an Events Specialist to plan and execute in-person and virtual events, including client receptions, dinners, CLE seminars, conferences, webinars, and partner and practice group retreats. You will manage events from planning through post-event follow-up, working closely with attorneys, marketing colleagues, internal service teams, and vendors. This position is based in DC and you would work on a hybrid schedule. In this role, you would report to the Director of Special Events and the Senior Manager, Special Events.

Key Responsibilities

• Lead event planning and execution, including venue selection, vendor coordination, contract negotiations, catering, and on-site logistics.
• Manage invitations and announcements through Vuture and coordinate event-related website and social media postings.
• Prepare event proposals, manage budgets, track expenses, and process invoices.
• Coordinate event materials, including speaker biographies, name badges, signage, and promotional items.
• Partner with attorneys, Conference Services, and marketing colleagues to deliver well-organized events and exceptional client service.
• Work with the Market Intelligence and CRM teams to develop targeted invitation lists.
• Track attendance, coordinate follow-up, and report on event outcomes.
• Evaluate sponsorships, speaking opportunities, and third-party conferences.
• Support outside organizations hosting events in the firm's offices.

Qualifications

• A bachelor's degree; marketing, business, communications, event management, or hospitality preferred.
• Five years of event planning experience, preferably in a law firm or professional services environment.
• Experience with Vuture, DealCloud, Zoom, and Cvent.
• Proficiency in Microsoft Word, Excel, PowerPoint, databases, and Adobe graphic and design applications.
• Strong communication skills and the ability to build relationships with colleagues, clients, and vendors.
• Excellent organization, attention to detail, and the ability to manage multiple events, deadlines, and budgets.
• Initiative, flexibility, and the ability to work independently and collaboratively.
• Occasional early mornings, evenings, weekends, and travel are required to support events.

To apply, you must submit a cover letter and your resume. Solid compensation ($87 - $115K, depending upon experience) plus a potential discretionary annual bonus. Great benefits including health insurance. Apply online or register with us at www.r-wgroup.com.