Job Description
POSITION: ELEMENTARY SCHOOL SECRETARY ~ LAPOINT ELEMENTARY SCHOOL
(Full-Time position, 205-day contract with benefits)
APPLICANT MUST BE 21 YEARS OF AGE OR OLDER
DISTRICT EXPECTATIONS/RESPONSIBILITIES FOR SCHOOL SECRETARY:
- Receives and greets the public, welcomes visitors, new students, parents, etc.;
- Meet and interact with public, students, employees in routine situations which require tact, discretion, courtesy and confidentiality;
- Prepares for and handles pre-registration and coordinates Kindergarten screening;
- Maintains student records including hard copy and SIS (cumulative files, class scheduling, student attendance, etc.);
- Maintains absence records for school staff, custodial staff and faculty.
- Prepares pay vouchers and submits monthly payroll report;
- Maintains school's finance records;
- Assist in record keeping for the following:
o Emergency Drills
o Health care plans and medication dispersion
o Accident Reports
- Orders supplies for school;
- Oversee the bell/intercom system;
- Answers telephone � takes and delivers messages for principals, teachers, staff, and students, etc.;
- Assists principal with summaries, surveys, reports, budgets, as required;
- Prepares correspondence for faculty and principal;
- Receives and receipts school monies including: book money, picture money, money for special programs and fundraisers;
- Maintain substitute placement program;
- Prepares checks and maintains records for "within school expenses" such as library books and supplies, and teaching supplies;
- Prepares and submits monthly financial reports to the district office;
- Distributes daily incoming mail and may be assigned to go to post office or district office to collect mail;
- Data input;
- Types programs for school activities and prepares other miscellaneous materials as required by faculty and principal;
- Administers first aid � notifies parent and cares for students;
- Attends faculty meetings;
- Arranges for field or activity buses;
- Coordinate with other schools for multi-school activities;
- Other duties as assigned by supervisor.
QUALIFICATIONS:
- High School Diploma or equivalent;
- Past secretarial experience;
- Type speed of 50 wpm or more;
- Computer operation skills (Word, Excel, Publisher, etc.);
- Bookkeeping skills;
- Strong organizational skills;
- Strong interpersonal skills.
Your application will be complete when you provide the following with your online application:
- Copies of official college transcript(s) if available;
- A minimum of three letters of recommendation, including at least one from a direct supervisor (does not have to be a current supervisor), which address candidate's skills at working effectively with students, parents, staff and community members.
- Current type test (within past two years) verifying 50 wpm type speed.
COMPLETE APPLICATIONS WILL BE GIVEN PREFERRED CONSIDERATION
DEADLINE TO APPLY: Open Until Filled
SALARY: As Per District Salary Schedule
BEGINNING: As Soon As Possible
