Job Description

Landfill Accountant Scale House Supervisor

Solid Waste

Pay Range: $31.49 - $47.24/hr. / $65,499.20 - $98,259.20 annually

** Internal candidates should apply via Polk One- Me Section **

Location: Polk County Landfill (10 Environmental Loop, Winter Haven, FL 33830)

Employee Benefits

• Direct Deposit, Bi-Weekly Pay Checks
• Medical, Dental, Vision
• Life Insurance
• FRS Retirement
• 10 Paid Holidays
• Paid Time Off
• Tuition Reimbursement
• Education Incentives
• Deferred Compensation Plan
• Wellness Incentives
• Employee Assistance Program (EAP)
• Free Employee Gym
• Free Employee Health Clinic

Must be able to perform the essential functions of the position, with or without reasonable accommodation. Essential functions and job-related requirements, including physical and cognitive demands, are described below. This job description outlines the general scope of duties and responsibilities and is not intended to be an exhaustive list of all tasks that may be assigned.

MAJOR FUNCTION
This is a highly responsible position in the field of governmental finance of an enterprise fund and Landfill Operations services resulting in complex budget and financial calculations to reconcile income and expenses. This position examines scale house operations financial statements to ensure accuracy and compliance with laws and regulations; inspects account books and accounting systems for efficiency and use of accepted accounting procedures; organizes and maintains financial records; examines financial operations and make best- practices recommendations to management. In addition to examining and preparing financial documentation, the accountant must explain their findings. This includes preparing written reports and meeting face-to-face with organization managers.

Responsibilities include supervisory duties of the Scale House operations/personnel.

ILLUSTRATIVE DUTIES

• Assists with gathering information and performs special investigations related to various projects/programs presenting the information in a reporting, statistical and/or fiscal format
• Coordinates deposit information with County cashier's office.
• Establishes and monitors accounting policies and procedures of Solid Waste's Scale Operation Representatives in areas of cash receipts, credit card and daily deposits.
• Establishes statistical standards of performance measurement reflecting division objectives.
• Evaluates and makes recommendations regarding proposed projects and agreements.
• Monitors and reports on attainment of objectives through performance measure evaluation. Leads preparation of monthly invoices and annual reports.
• Oversees the daily account receivables and payables of the Solid Waste Division and management of the scale house operations and personnel.
• Performs asset management custodian duties for division.
• Plans and directs analyses of selected aspects of division operations for potential to decrease expense or increase revenue.
• Processes annual billing of commercial franchise agreements, ensuring renewals and truck inspections are current.
• Processes monthly billing and reconciliation for Solid Waste customers.
• Receives, reviews, and prepares relative correspondence and reports for appropriate signature
• Records, prepares and reconciles deposits for cash receipts; classifies receipts in accordance with established codes; prepares daily tabulation and reports of cash receipts; receives, accounts for and safeguards cash and checks.
• Researches and responds to disputes concerning the return of checks and credit card payments, including collection of past due accounts.
• Responsible for preparation of monthly financial updates, interim financial statements, and annual financial reports and compares division and program financial status and operation results to projected expectations, and historical achievements.
• Responsible for the daily balancing of cash, checks, and credit card payment transactions.
• Reviews division operations for cost savings and potential outsourcing. Performs related duties as required.
• Reconciles bad debt on a monthly basis.

Hands-on supervision of daily scale house operations and activities of Scale Operations Representatives. Duties include, but are not limited to:

• Accomplishes department objectives by supervising staff and organizing and monitoring work processes.
• Accomplishes staff job results by coaching, counseling, and disciplining employees.
• Completes operations by developing schedules, assigning and monitoring work, implementing productivity standards, resolving operations problems, maintaining reference manuals, and implementing new procedures.
• Conducts training.
• Establishes and monitors traffic flow procedures at the scale house
• Implements and enforces systems, policies, and procedures.
• Maintains safe and healthy work environment by establishing and enforcing organization standards and adhering to legal regulations.
• Monitors the accurate functioning of scale house equipment and software
• Plans, monitors, and appraises job results.
• Provides quality service by enforcing quality and customer service standards.

In case of emergency or scale outages, assists staff with outdoor activities such as traffic monitoring, directing traffic, running tickets, etc…

KNOWLEDGE, ABILITIES AND SKILLS

• Analytical skills. Must be able to identify issues in documentation and suggest solutions.
• Communication skills. Must be able to listen carefully to facts and concerns from clients, managers, and others. They must also be able to discuss the results of their work in both meetings and written reports.
• Detail oriented. Must pay attention to detail when compiling and examining documentation.
• Math skills. Must be able to analyze, compare, and interpret facts and figures.
• Organizational skills. Strong organizational skills are important; often works with a range of financial documents for a variety of clients.
• Ability to exercise independent judgment in initiating, planning and carrying out the functions of the job.
• Knowledge of department operations, functions, policies and procedure, including scale house and landfill operations.
• Knowledge of accounting principles and procedures.
• Knowledge of modern office practices, procedures and equipment, including PC’s and various software applications including financial systems such as Oracle, SAP, QuickBooks and/or Excel. Ability to report skillfully, both orally and in writing.

MINIMUM QUALIFICATIONS

• Bachelor’s degree from an accredited college or university in accounting.
• Minimum of four (4) years of progressively responsible experience in accounting and fiscal operations which included budget preparation and financial analysis.
• One (1) year landfill and/or scale house experience. A comparable amount of related training and experience in the transportation, trucking, or logistics field may be substituted.
• One (1) year supervisory experience.
• Must possess and maintain a valid Florida’s Driver’s License.
• A comparable combination of related training and experience may be substituted for the minimum qualifications, except where licensure is required

SPECIAL PREFERENCE:

• Master’s degree from an accredited college or university in Accounting.
• Experience in private landfill or transfer station scale house operations.
• Experience with Databridge/Mettler Toledo software, attended and unattended modules.

SPECIAL REQUIREMENTS

• This full-time position is based in Polk County, Florida. Flexibility may be required to support emergencies outside of regular business hours.

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.