Job Description

LAND RECORDS SPECIALIST/ANALYST

Please Note: There will be an in-office presence expectation at 241 Ralph McGill Blvd, Atlanta, GA four (4) days per week and/or as additionally required.

Please Also Note If you are asked to travel....You will be required to use your own vehicle while traveling & you WILL be reimbursed for mileage.

Please read the Fleet driving verbiage at the bottom of this Job Description carefully prior to applying.

The Land Records Specialist will be responsible for evaluating the historical and current recordkeeping processes and procedures of Georgia Power’s Land Department, identifying areas for improvement, implementing any needed changes, training existing employees and new hires about proper recordkeeping, and monitoring newly-created records to ensure compliance.

In addition, the person in this role will be instrumental in helping to plan and oversee the department's transition from its current hybrid recordkeeping system (where records are a mix of paper and digital files) to a fully digital recordkeeping system.

JOB REQUIREMENTS:

Education

• Bachelor’s degree in business, Information Management, or a related field
• At least five (5) years of records management experience
• Thorough understanding of land records, not limited to property rights documents and surveys
• Thorough knowledge of recordkeeping practices and procedures, in both hard copy and digital formats
• CRA (Certified Records Analyst) certification
• Knowledge of records management principles
• Attention to detail and organizational skills for accurate recordkeeping
• Strong analytical and problem-solving skills to evaluate records and improve recordkeeping processes
• Effective communication and presentation skills for training staff and collaborating with other departments
• Technical proficiency with software applications for data entry, electronic document management systems, and database navigation
• Ability to properly document and maintain processes and procedures
• Customer service focus with a sense of urgency; ability to manage improvements to and progress of land records and recordkeeping for various groups within the department, including Land Acquisition, Land Sales, Land Engineering and Land Management
• Strong listening, verbal, presentation and writing skills to communicate with department employees, new hires, and other groups around the company
• Demonstrated initiative to develop ideas, create / implement innovative processes, and introduce new tools.

MAJOR JOB RESPONSIBILITIES:

1. Records Governance & SME Guidance — 30%

• Serve as the Land Department’s subject matter expert for records and information management
• Develop and maintain recordkeeping standards aligned with corporate RIM policies
• Provide guidance on records lifecycle requirements (creation, retention, disposition) to ensure compliance

2. Process Design & Standardization — 25%

• Design and document recordkeeping workflows across Land Acquisition, Land Engineering, Land Sales & Leasing, Land Management, Land Research, and Compliance
• Develop and maintain SOPs for document intake, classification, and indexing
• Identify process gaps and recommend improvements to enhance consistency and efficiency

3. Digital Records Transition & Digitization — 25%

• Oversee the Land Department's transition from hybrid (paper/electronic) to a fully digital records environment
• Coordinate digitization efforts, including scanning standards, quality control, and metadata accuracy
• Assist with organizing and converting legacy and off-site records into structured digital formats

4. Data Integrity, Compliance Support & Enablement — 20%

• Perform reviews to ensure records are accurate, complete, and audit-ready
• Identify and resolve discrepancies across systems and record formats
• Deliver training and user support to reinforce adoption of recordkeeping standards and tools

** This position has been identified as a role that will require the use of a Georgia Power fleet vehicle. The following will be required if you are selected for this position:

• Must have at least one year of verifiable driving experience (Must hold a valid driver’s license for the class vehicle to be operated. Driving permits are not typically considered a valid driver’s license).

• Must have no revocation of driving privileges within the 36 months prior to application, no convictions of major traffic violations (DUI, hit and run, reckless driving, etc.) within the 12 months prior to application, or any pending charges for a major traffic violation at the time of application.

• Must consent to a continuous monitoring of your Motor Vehicle Record