Job Description

Financial Secretary

Terms of Employment: 12-MONTH

Exemption Status: NON-EXEMPT

AFSCME SALARY SCALE UA 8-9

Link to Current Salary Scales

EDUCATION AND WORK EXPERIENCE

• High School Diploma or GED is required.
• Ability to type accurately (50 wpm) is required.
• Computer literacy in Word, Excel, Quicken and QuickBooks is required.
• Experience with budgets, payroll and cash handling preferred.
• AS400 experience is preferred.
• Oracle experience is preferred.

QUALIFICATIONS

• Knowledge of efficient office practices and procedures.
• Ability to react effectively to various simultaneous inquiries.
• Capacity to work with pupils, teachers, parents, administrative personnel, and school visitors in a manner conductive to good working relationship.
• Demonstrates experience with standard bookkeeping practices and procedures.
• Excellent organizational skills.

ESSENTIAL JOB FUNCTIONS

• Manages school’s finances including daily bookkeeping, preparing monthly and annual financial reports, tracking school budgets, and undergoes annual audits.
• Places orders for school and student activities
• Handles all athletic finances including cash boxes, ticket control and reconciliation.
• Oversees and monitors proper procedures for sales and collections of monies from students, parents and the general public for fundraisers and other school events.
• Prepares and types a variety of correspondence and reports.
• Operates office equipment in support of school administration and staff.
• Regular on-time attendance.

• Performs related duties as assigned by the school principal.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.

Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Dr. Michael Blandchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.

Rev. 5/2023