Job Description

Overview

A private, highly discerning couple is seeking a seasoned, polished, and detail-oriented Live-In Estate Manager to oversee their expansive estate in Bedford, NY, following an extensive renovation.This is an exceptional opportunity for an experienced estate professional who understands the nuances of managing a distinguished private residence and takes pride in maintaining a property to the highest standards. Working closely with the principals, family office, and an established network of vendors and service providers, the Estate Manager will ensure the seamless day-to-day operation, maintenance, and presentation of the estate.The family has a deep appreciation for art, architecture, design, and beauty, and is looking for someone with a refined aesthetic sensibility, exceptional organizational skills, and an uncompromising eye for detail. The ideal candidate will be proactive, discreet, service-oriented, and capable of anticipating the family's needs while managing the many moving parts of a sophisticated private household.

Responsibilities

• Candidates will oversee the daily operations, maintenance, and management of the properties.
• The successful candidate will bring a hands-on approach to estate management, strong vendor oversight and project coordination skills, and the ability to build trusted relationships with the principals, their family office, and all household service providers.
• Above all, they will take genuine ownership of the property, ensuring that every detail is thoughtfully managed and the estate operates flawlessly each day.
• Ensure that all systems (HVAC, plumbing, electrical, etc.) are functioning properly and coordinate repairs as necessary
• Manage contractors and service providers, ensuring that work is completed to the highest standards
• Maintain an inventory of household supplies and manage procurement
• Overseeing renovations and home projects
• Respond to emergencies and unexpected situations with calm and effective solutions
• Occasional travel to other properties to open/close the home seasonally, and work collaboratively with the existing team and staff
• Trian new staff when needed
• Approve and process invoices, ensuring timely payment of vendors and contractors, in conjunction with a family office

Qualifications

• The ideal candidate is a seasoned estate management professional who combines operational excellence with discretion, sound judgment, impeccable standards, and a natural appreciation for the finer details that make a private residence exceptional.
• Exceptional organizational and time-management skills, with strong attention to detail.
• Highly proactive, resourceful, and solutions-oriented.
• Professional, polished, and comfortable representing the Principals.

Requirements

• Minimum 5 years' experience in a similar role a private household or family office, including direct experience hiring and managing household staff.
• OK with dogs.
• Non-smoker.
• Proficiency in Google Workspace and expense tracking, and quick adoption of new technology.
• MUST Live on property
• Willingness to work outside standard business hours when needed.
• Verifiable references required.
• Legal to work in the U.S.
• Comfortable signing an NDA.

Salary and Benefits

The family is offering a competitive compensation package commensurate with experience

• The role offers full benefits plus on-site housing