Job Description

12 Month Contract | Chief of Staff Office | Adelaide

At KeyInvest, we are delivering a significant transformation program (KIT) to strengthen how we operate, manage risk and support our people.

We are looking for a highly organised and proactive Coordinator to support the Chief of Staff, contribute to the KIT program, and assist with People & Culture initiatives that enhance our workplace and culture.

About the Role

This is a dynamic, hands-on coordination role sitting at the centre of the organisation.

You will provide critical administrative and coordination support across:

• The Chief of Staff Office
• The KeyInvest Improvement Transformation (KIT) program
• People & Culture initiatives, including WHS and employee engagement

You’ll play a key role in ensuring smooth operations, strong governance, and well-coordinated internal activities across the business.

Key Responsibilities

Executive & Chief of Staff Support

• Provide day-to-day coordination support including diary, meetings and travel.
• Prepare agendas, collate papers and track follow-up actions
• Manage correspondence and maintain clear action tracking

KIT Program & Governance Coordination

• Support governance forums, meetings and executive sub-committees
• Maintain action trackers, registers and documentation
• Track decisions, milestones and follow-ups across stakeholders

Operational Risk & Documentation

• Assist in maintaining documentation, evidence packs and audit-ready records
• Support governance and assurance processes through strong record keeping

Internal Events Coordination

• Coordinate internal events, workshops and engagement activities
• Manage logistics, communications and stakeholder coordination

People & Culture Support (WHS & Culture)

• Assist with WHS initiatives and safety communications
• Support wellbeing, engagement and culture programs
• Help prepare internal communications and materials

Delivery Enablement

• Reduce administrative friction and improve coordination across teams
• Support cross-functional initiatives and organisational priorities

About You

You are an organised, detail-oriented coordinator who thrives in a fast-paced environment and enjoys supporting leaders and teams to deliver outcomes.

You will bring:

• Experience in administration, coordination or project support roles
• Strong organisational skills and ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and documentation discipline
• Proficiency in Microsoft Office and collaboration tools (e.g. SharePoint)

Nice to Have

• Experience supporting projects, governance or risk documentation
• Exposure to event coordination or employee engagement initiatives
• Knowledge of Work Health & Safety (WHS) processes
• Experience in financial services or another regulated environment

Why Join KeyInvest

• Be part of a values-led organisation that puts people and customers first
• Gain exposure to executive leadership and enterprise-wide initiatives
• Contribute to a major transformation program (KIT)
• Work in a collaborative environment where your coordination makes a real impact

Apply Now

If you enjoy working at the centre of business operations and want to build your career across coordination, governance and People & Culture, we’d love to hear from you.