Job Description

General Information

Job Advert Title
KEE Solutions Associate
Location
Poland, United Kingdom
Function/Business Area
Administration
Employment Class
Permanent

Description

KEE Solutions Associate About Astellas
Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com
Are you driven to make a real difference in the lives of patients?
We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
Astellas’ Global Capability Centres – Overview
Astellas’ Global Capability Centres (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.
The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.
Our GCCs are an integral part of Astellas, guided by our shared values and behaviours, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.
Location and Working Environment
This is a permanent role based in our Global Capability Centre in Warsaw, Poland or is our Addlestone office in the UK and hybrid working with the expectation for some office presence. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.
At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.
Purpose & Scope

• As a key member of the Customer Engagement Excellence team, the KEE Solutions Associate drives high‑quality congress and event operations by partnering across Value Delivery to solve business challenges and elevate execution.
• Execute day‑to‑day priorities within the assigned Value Team, supporting Commercial, Market Access, and Medical Affairs while upholding Medical Affairs independence.
• Deliver operational excellence across activities aligned with the Congress & Events Process and Operations Chapter.
• Grow capabilities through Agile coaching, supported by the Chapter Lead, to continuously strengthen expertise and impact.

Role and Responsibilities

• You will be responsible for facilitating contracting and payments for HCPs and KEEs during congresses, events, and other interactions. Activities may include:
• Participating in concept meetings as required.
• Entering engagement details into Veeva Event Management (VEM).
• Completing contract templates.
• Raising POs and ensuring timely payment processing.
• Monitoring and responding to the central inbox.
• Escalating issues appropriately.
• Managing multiple events with tight deadlines.
• Ensuring all documentation is uploaded correctly.
• Booking HCP/KEE travel per compliance requirements.
• Partnering with Enablement Leads and other teams.
• Identifying support gaps and solutions.
• Supporting improvement strategies.

Required Qualifications

• Experience with Veeva Event Management (VEM).
• Experience in global or cross‑regional roles in the pharma sector.
• Experience promoting best practice and knowledge sharing.
• Strong understanding of pharma compliance.
• Ability to influence and engage stakeholders.
• Understanding global functions within enterprise strategy.
• Fluent communication in the English language.
• University degree.

Preferred Qualifications

• Highly coachable and growth‑oriented.
• High attention to detail.
• Ability to multitask under pressure.

What awaits you at Astellas?

• Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
• Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
• Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
• A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.

Our Organizational Values and Behaviors

• Impact
• Innovation
• Integrity
• One Astellas
• Accountability
• Courage
• Sense of Urgency
• Outcome Focus

Benefits

Careers | Astellas

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
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