Job Description

Job Location: Academic Center - Baton Rouge, LA 70808
Position Type: Full TimeEducation
Level: 2 Year Degree
Salary Range: $51,608.00 - $67,108.00 Salary/year
Travel Percentage: Up to 25%
Job Category: Admin - ClericalPosition Title:  K-12 Solutions Specialist - School Leader Support
FLSA Status: Exempt
Employee Category: Full-time 12-Month Employee
Salary Schedule: Specialist
Salary Range: $51,608 - $67,108
Position Code: ACSSPE 114/2190
Immediate Supervisor: Deputy Academic Officer
Office Location: Academic Center
Work Schedule: This role will be on-site 3-5 days a week.

POSITION SUMMARY:
The K-12 Solutions Specialist focuses on removing barriers, solving problems, and organizing the school-level initiatives in coordination with system-level initiatives. The K-12 Solutions Specialist School does so by managing the administrative and operational logistics for K-12 initiatives and programs. This role requires organizational and programmatic excellence, including data analysis, daily problem-solving, and budget management. The person in this role will work in accordance with all applicable laws, guidelines, and UVA policies.

ESSENTIAL DUTIES & RESPONSIBILITIES:
K-12 Principals, Administrative Support, and Project Management
- Oversees the overall K-12 school-level budgets
- Monitors budget and spending requests to ensure fiscal responsibility
- Implements systems and processes to streamline workflows and improve efficiency
- Collaborates with School leaders on the effectiveness of workflows and processes
- Conducts regular assessments on the integrity of program initiatives and structures
- Collaborates with all school leaders to troubleshoot issues/areas of need
- Serves as liaison between school leaders and human resources with position management and tracking, applicant processing (setting up interviews to hiring a candidate), onboarding new employees, and ensuring their acclimation to the academic center and the campus.
- Coordinates and manages conference logistics, including registrations, hotel accommodations, rental cars, and flight arrangements based on conference location and travel needs.
School- Leader Administrative Support
- Organize and streamline current school-year documents to maintain systems and folders throughout the school year.
- Create and maintain the current year schoolwide calendar, including testing windows, PD days, school events, and key deadlines.
- Assist with planning and coordination of instructional needs, including tracking staffing needs for the current school year based on intent to return completed by staff.
- Maintain and organize digital files, shared drives, and school documentation.
- Assist the principal with scheduling meetings, preparing documents, and tracking school initiatives.
- Maintain trackers and spreadsheets related to evaluations, staffing, and school operations.
- Schedules appointments and helps manage the all-school calendars
- Supports data entry and state reporting
- Attends school-level meetings as directed
- Support the preparation of reports, agendas, and materials for the leadership team and district meetings
- Tracks and maintains confidential records under applicable laws and regulations
- Assist with the coordination of schoolwide events, instructional initiatives, and planning projects
- Travels occasionally to support statewide mandated test administration and to participate in student-sponsored events
- Takes part in professional development meetings by planning, ordering materials, setting up the meeting, and participating in meetings
- Adheres to UVA’s procurement and requisition process
- Maintains good communication and working relationships with colleagues and external contacts
- Perform all other duties as assigned
COMPETENCIES:
To perform the position successfully, an individual should demonstrate the following competencies:
- Student Focus: Understands and prioritizes the needs of students, making decisions with their best interests in mind. Cultivates an organizational culture that fosters strong relationships with students.
- Professional Decorum: Exhibits appropriate, respectful behavior and etiquette in a professional setting, maintaining a positive attitude at all times. Upholds the standards of professionalism in all interactions.
- Servant Leadership: Serves and supports others with empathy and active listening, assisting in developing other leaders. Prioritizes team members and creates a positive, inclusive work environment.
- Adaptability: Adjusts effectively to changing circumstances, processes, requirements, or technologies. Navigates an ever-changing world with ease, demonstrating flexibility and resilience.
- Organization: Remains focused on priorities, meets deadlines, and accomplishes tasks systematically. Design systems to support all work levels and workflows, ensuring efficiency and productivity.
- Compassion/Empathy: Understands and shares the feelings of colleagues or employees by demonstrating active listening, using emotional intelligence, and offering assistance. Promotes a supportive and understanding workplace culture.
- Problem Solving: Identifies challenges and develops effective solutions through reasoning and strategic thinking. Employs innovative approaches to overcome obstacles and achieve goals.
- Soft Skills: Possesses personal attributes and interpersonal abilities that enhance efficient communication and collaboration while maintaining emotional balance. Demonstrates strong interpersonal skills in all professional interactions.
- Action Orientation: Results-driven and proactive, making data-informed decisions to achieve goals with a focus on student outcomes. Takes initiative to drive progress and achieve results.
- Team Development, Collaboration, and Coordination: Fosters shared goals that build trust, support, and communication. Encourages cross-departmental collaboration and coordination on tasks or projects to enhance teamwork and achieve common objectives.
- Self-Awareness: Recognizes personal strengths and weaknesses, balancing them effectively with team members' strengths. Actively seeks constructive feedback and looks for opportunities for self-development, promoting a culture of continuous improvement.
PHYSICAL DEMANDS:
The physical demands described here represent those an employee typically performs in this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this position, the employee is occasionally required to sit, stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift or move up to 15 pounds.

WORK ENVIRONMENT:
The work environment characteristics described here represent those that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
BENEFITS:
Health insurance, dental insurance, vision insurance, basic life, short-term disability, long-term disability, 403(b) retirement plan, employee assistance program, flexible spending account.
CRIMINAL BACKGROUND CHECK:
Employment is contingent on a satisfactory criminal background check.
DISCLAIMER:
This position description summarizes the essential duties, responsibilities, and qualifications to clarify the general nature and scope of this position’s role in the organization. The position description does not list every task that an employee may be expected to perform. An employee assigned an unlawful duty or task should report the assignment to the Office of Human Resources. This position description does not list duties or responsibilities in any order of importance.
All UVA employees, regardless of their classification or position, are employed on an at-will basis. This means that each employee’s employment is terminable at the will of the employee or the school at any time, with or without cause, and with or without notice. No officer, agent, representative, or employee of UVA has any authority to enter into any agreement with any employee or applicant for employment other than on an at-will basis.
University View Academy is an Equal Opportunity Employer.

QualificationsREQUIRED QUALIFICATIONS:
- Bachelor's Degree or Associate's Degree
- Minimum of 3 years of related professional work experience
PREFERRED QUALIFICATIONS:
- Master’s or Bachelor’s  Degree
- Minimum of 5 years of related professional work experience