Job Description

Posting number: 0804818

Department: Justice Court - Flagstaff

Job classification: Justice Court Specialist I

Posting type: Open & Promotional

Categories: Clerical & Data Entry, Court Administration

Summary

Under supervision performs specialized office work of moderate difficulty; performs related work as assigned.

Examples of duties

• Receives, reviews, processes and distributes confidential and sensitive documents
• Processes documents related to misdemeanor, felony, and civil cases
• Updates electronic records
• Research records and disburses information
• Records and documents court proceedings
• Receives and processes payments, fees, or bonds
• Compiles reports and summaries of work
• Schedules, gathers materials and prepares agendas for various court hearings
• May issue search or fugitive warrants, and generate warrants and orders to show cause
• May notify attorneys regarding continuances
• Composes, formats and types of correspondence, reports and other documents
• May answer incoming phone calls
• May assist other agencies with information and explaining procedures
• May orient and train other staff
• May prepare and maintain accounting and other records
• May handle and account for cash in various amounts

Essential functions of this position include but are not limited to: walking; sitting; lifting and carrying (1-50 lbs) of files supplies and mail; pushing/pulling carts, doors, filing cabinets (1-50 lbs); climbing stairs; working with interruptions; repetitive motion (hand, wrist, elbow, and shoulder) for telephone, typing filing, etc.; vision acuity (near and far) for writing, typing and dealing with staff and the public; hearing and speech for ordinary conversation; finger dexterity for typing, writing, filing, etc

Qualifications

Two years of experience in clerical work; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Must pass fingerprint clearance.

Supplemental information

Considerable knowledge of:

• Justice Court terms and meanings
• Office practices and procedures
• Rules and procedures of department, including state and federal law
• Word processing, spread sheets and other computer applications
• Business English, spelling and arithmetic

Skill in:

• The operation and maintenance of a variety of office equipment
• Customer service
• Researching and problem solving

Ability to:

• Establish and maintain effective working relationships with employees, other agencies and the public
• Work safely and support the culture of workplace safety
• Follow written and verbal instructions
• Communicate effectively verbally and in writing
• Type and perform data entry accurately
• Prepare and maintain complex records and reports

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.