Job Description

Posting number: 202600321

Department: Justice Court - Prescott

Job classification: Justice Court Clerk I

Posting type: Open

Categories: Clerical & Data Entry, Community Services, Court Administration, Legal, Customer Service, Office and Administrative Support

Summary

Under close supervision, perform a variety of specialized legal clerical work of routine difficulty in support of the operations and services of the Justice Court.

Examples of duties

• Performs customer service both in-person and telephonically.
• Process a variety of court-related documents.
• Performs data entry, photocopying, and filing.
• Assists with receipting, bookkeeping, collections, and other financial transactions.
• Retrieves files and documents and retrieves, opens, and delivers mail.
• Accepts and processes filings of documents.
• Schedules hearings, notifies parties involved, maintains court calendar, and serves as a courtroom clerk.
• Performs other job-related duties as assigned.

Qualifications

Education:

High school diploma or equivalent.

Experience:

A minimum of two (2) years of general clerical experience.

Additional Requirements:

Must possess a valid Arizona driver’s license.

Supplemental information

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Legal terminology and court procedures.
• AJACS program or other court specific automated case management system preferred.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Follow written and verbal instructions.
• Memorize procedures.
• Process work accurately and detect variations from the normal in documents and files.
• Type at a minimum speed of sixty (60) WPM.
• Comprehend and make inferences from written material and verbal communications.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt

Grade: 2

Classification: Classified

Safety Sensitive: No