Posting number: 124JG
Department: Justice of the Peace- Precinct #2
Job classification: Justice Clerk I P/T
Posting type: Open
Categories: Clerical & Data Entry
This position is advertised from the minimum to the mid-point hourly salary. Salary will be determined on education and experience at the time of offer.
Under general supervision, performs legal clerical work in support of the operations of a Justice Court; this position has department specific responsibility.
(Illustrative Only) Formats and types letters, memoranda, and legal documents; enters data into computer system and files documents with the appropriate court or entity; verifies and accept citations, verify appearance times for officers, and research specific case information; receives and receipts fines, bonds and other monies; assists the public, answer questions regarding cases and process mail; creates and updates cases and case files manually and in the automation system; checks documents for completeness; issues court processes; sets cases for hearing, trial or other court proceedings; provides requested information at the counter, in writing or by telephone; files court or office material; retrieves case files for use by the judge, staff, law enforcement agencies, attorneys and other authorized personnel; schedules, gathers materials and prepares agendas for various court hearings or other court proceedings; assists in with the court cases management, handles paperwork and insurances; pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities; records judgments, orders and other proceedings of the court; undertakes and completes tasks resulting from court activities; maintains absolute confidentiality of cases and victim information; regular and reliable attendance is required; performs other duties as assigned.
High School Diploma or GED equivalent; and two years of clerical/secretarial, customer service, paralegal or closely related work experience; OR an equivalent combination of education and/or experience; requires successful completion of a background check.
Knowledge of: County policies and procedures; court procedures, legal terminology and business English; rules and regulations regarding jury activity and courtroom behavior; modern office practices, procedures and equipment; basic bookkeeping methods.
Skill in: Operating office equipment; establishing effective working relationships with employees, other agencies; and the public; following written and verbal instructions; communicating effectively verbally and in writing.
Ability to: Effectively respond to phone calls, emails and complaints in a timely manner; plan, prioritizes, manages and responds to multiple assignments in a fast-paced environment; read, write, research, synthesizes data and detailed reports; use modern office equipment and computers; communicate effectively verbally and written; lift up to 5 – 25 lbs; perform the essential functions of the job specifications with or without a reasonable accommodation.
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment and may have risk of exposure to communicable diseases.
Yuma County is one of four original counties designated by the first Territorial Legislature. It maintained its original boundaries until 1983 when voters decided to split Yuma County into LaPaz County in the north and a new "Yuma County" in the south. For many years, Yuma served as the gateway to the new western territory of California, which brought thousands from around the world in search of gold, or those who had it. In 1870, the Southern Pacific Railroad bridged the river. Yuma became a hub for the railroad and was selected as the county seat in 1864.
Yuma County is bordered by California on the West/Mexico on the South and has a year-round population of approximately 200,000 residents. During the winter, the population increases by about 90,000 due to the sun-seeking Winter Visitors affectionately known as "Snowbirds".
