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  Capture and process new and existing appointments, promotions, demotions, and terminations accurately and timeously.
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  Manage, maintain, and update payroll-related data.
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  Handle all employee payroll, biographical, and pay-related queries.
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  Ensure all Payroll and Time & Attendance tasks are completed within specified timeframes.
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  Prepare and submit payroll reports and payroll sheets to Finance and relevant departments on time.
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  Produce monthly wage cost reports for P&L forecasting and finance meetings.
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  Report wage discrepancies identified on dummy payslips to management.
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  Issue UI19 forms and certificates of service to terminated employees after final payment.
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  Submit Provident Fund withdrawal applications to NBC for terminated employees.
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  Conduct employment confirmations with external parties.
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  Maintain accurate and up-to-date employee files while ensuring confidentiality of payroll information.
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  Ensure payroll processing complies with company policies, procedures, and relevant legislation.
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  Provide financial interpretation relating to employee benefits, leave, time management, and remuneration.
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  Assist and support management with payroll-related tasks, reports, and ad hoc queries.

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  Accurate and timely submission of payroll reports and wage sheets.
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  On-time processing of payroll changes (appointments, promotions, terminations, etc).
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  Successful preparation of monthly wage cost reports for forecasting and P&L meetings.
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  Compliance with payroll legislation, company policies, and audit requirements.
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  Resolution of payroll and employee queries within agreed turnaround times.
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  Accuracy of payroll data and minimal discrepancies.
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  Maintenance of complete, confidential, and up-to-date employee files.
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  Effective support and communication with management and finance teams.

Requirements

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  Matric (Senior Certificate)
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  Payroll Certificate or relevant payroll-related qualification

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  Minimum of 1–3 years’ experience at Payroll Administration level
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  Practical Payroll MIS experience within a customer-oriented service environment
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  Payroll and wage management experience
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  Time and Attendance system experience

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  Knowledge of PaySpace and Microsoft D365 modules

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  Sage 300 People
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  Time & Attendance systems

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  MS Excel
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  MS Word
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  MS Outlook
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  Strong numerical aptitude and high attention to detail
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  Continuous self-development mindset

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  Customer focus
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  Teamwork and partnering
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  Relationship building
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  Integrity and trust
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  Stress tolerance
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  Problem analysis and interactive reasoning
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  Ability to prioritize and multitask effectively
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  Innovative and solution-oriented