Job Description

Duties and responsibilities:

• Provides full administrative support to all team members
• Upload position on ATS system as received
• Managing interview scheduling process
• Ensuring all recruitment activity is tracked within various systems
• Initiating background checks in the systems and with external agencies
• Building and maintaining strong working relationships between all parties, making sure they are constantly up to date with the process
• Managing outlook inbox effectively
• Sending screening links to candidates via email
• Monitoring the systems for candidate responses
• Arranging interviews by calling candidates and sending confirmation emails
• Sending Microsoft Teams invites to candidates
• Formatting CVs and uploading them to the online portal and managing interview invites via the portal
• Maintaining the recruitment administration via in-house and external systems
• Chasing candidates for availability
• Sending rejection notifications and offer letters to candidates
• Ad hoc assistance with other administrative tasks for the team when required
• Experience working in a busy administration role with conflicting deadlines.
• Experience working in a recruitment administration role is beneficial but not essential.
• Ability to pick up new systems easily, accustomed to working digitally using different systems.
• Strong organisational skills, ability to handle multiple tasks at once.
• Strong communication skills, confident telephone manner for candidate communication.
• Ability to prioritize workloads and use initiative when making decisions is essential for this role.
• Ability to work in an accurate and timely manner.

 Qualifications and experience:

• Matric Certificate / Grade 12 essential
• Diploma/Degree in any field essential
• 1-3 years of experience in an administration-driven environment essential
• 1-3 years of related technical recruiting/or technical IT working experience required, bringing a strong technical aptitude
• Computer literacy: MS 365 suite essential
• Fluent in English with excellent written and verbal communication skills
• Passionate for making peoples lives better by matching them with awesome job opportunities
• Experience using an applicant tracking system
• Ability to understand and explain technical roles and job requirements
• Outstanding technical knowledge of various sourcing techniques
• Good time management skills