Job Description

Key purpose:

Assist in ensuring that legislation is complied to, assist in ensuring that the overall quality of the Product is of a high standard and assist with the management of stock.

 Duties and responsibilities:

• Requesting of COAs and Batch documents from Third Party Manufacturers
• Liaising with the procurement team and updating the Sample receipt and release tracker to note stock arriving
• Liaising with the distributor on the arrival of stock
• Liaising with the Distributor and updating of the sampling plan once a new launch takes place
• Visually inspecting stock on import and the creation of release documents
• Updating of smartsheets to reflect stock arriving at the Distributor and Samples being received at the laboratory
• Document all samples that need to be sent back to the Distributor as retention samples
• Filing of all Release forms, COAs and Batch Documents as they are receipted and reviewed
• Assisting with the review and update of the Quality Management System, including Standard Operating Procedures, Policies and Process
• Requesting working standards when the Laboratory is running low
• Arranging API from the manufacturer for the Post importation testing of Products
• Arranging of Columns for the Post importation testing of product
• Arranging for the courier of samples, Technical Complaint replacements and Product for QA, Regulatory, Procurement and New Business
• Checking of all damaged product
• Request and Review of all PQRs annually
• Request and review of all stability and validation data annually
• Assisting with the data preparation for the Annual management review meeting
• Assisting with the mock recall process annually
• Assisting the procurement team with tender applications, including printing of tabs, Filing, completing forms, arranging, and packaging of samples, courier of the application and samples
• Updating of artwork files as new manufacturers are added, amendments are approved, or artwork is changed internally
• Updating the artwork tracker to reflect only the latest artwork
• Assist with Vendor Audits

Qualifications and experience:

• Bachelor of Science Degree
• Experience in Quality Assurance would be advantageous
• Experience in Production advantageous
• Experience in Self inspections and Third-Party Audits advantageous

Skills and physical competencies:

• Pastel
• Sage
• Smartsheet
• Excel
• Sweet Process
• PowerPoint
• High integrity and honesty and bound by ethical principles.
• Resilient, does not give up in the face of setbacks.
• Strong administration skills
• Effective communication skills.
• Good organisational skills
• Good planning skills.
• Good follow-up skills.
• Assertive.
• Analytical
• High level of attention to detail
• High Sense of Urgency
• Attention to detail