About the role

We're looking for a highly organised coordinator to own the production pipeline that turns accepted academic articles into published research. This is a role for someone who thrives on systems, schedules, and getting the details exactly right — who can keep dozens of articles moving through copy-editing, layout, proofing, and publication at once without dropping a single one. You'll be the person who keeps production on track: setting and holding deadlines, coordinating copyediting, typesetting, and proofreading , checking every change against our style sheets, and signing off final files for online and print publication. If you get genuine satisfaction from a clean tracker, a met deadline, and a flawless proof, this is your kind of work.

What you'll do

• 
  Own the production schedule across multiple journals — tracking every article from acceptance to publication and keeping it on time.
• 
  Coordinate copyediting, typesetting, and proofreading vendors, keeping communication clear, organised, and moving.
• 
  Collate all author and editor changes onto a single proof, verifying each against the Journal Style Sheet and House Style before approval — and checking every implemented change for accuracy.
• 
  Quality-check the work of copy editors and proofreaders against our house standards and British English conventions.
• 
  Confirm and check final publishing formats: PDF, XML, HTML, and EPUB.
• 
  Process invoices and purchase orders accurately and on time.
• 
  Monitor production metrics (e.g. page usage) and publish final manuscripts online, accurately and accessibly.

Who we're looking for

You don't need a specific degree — we care more about how you're wired and what you can demonstrate. You'll be a strong fit if you:

• 
  Are meticulous, systematic, and deadline-driven, and genuinely enjoy structured, detail-heavy work.
• 
  Can hold others (authors, editors, vendors) to a schedule firmly and diplomatically.
• 
  Have excellent written English and a sharp eye for grammar, spelling, and consistency (British English a plus).
• 
  Work independently and manage your own time under tight, recurring deadlines.

Useful backgrounds

Any of these — or equivalent experience:

• 
  Language editing / language practice, or
• 
  Library & Information Science, or
• 
  Publishing studies / a publishing diploma or internship, or
• 
  Project, production, or operations coordination in a content or document environment, or
• 
  Administrative, QA, or records work with strong written English.

Nice to have

• 
  Experience in publishing or a publisher internship.
• 
  Familiarity with Open Access publishing principles.
• 
  Proficiency with proofreading and production tools and software.

How to apply

Shortlisted candidates will complete a short profile assessment and a brief proofreading and accuracy exercise as part of the selection process. This is an office-based position in Durbanville, Cape Town; it is not available as remote work.

Requirements

Application Instructions

Please submit your CV and a short motivation letter. Please included the names, email addresses and telephone details of three referees we may contact.

Only shortlisted candidates will be contacted.

Other important information:

• 
  All shortlisted candidates may be required to participate in relevant skills assessments and psychometric tests as part of the selection process.
• 
  Applications will only be considered after the closing date or if they comply with at least the minimum requirements.
• 
  Ms Hannah Boast
  hannah@personastaff.co.za
  , for application-related enquiries.
• 
  AOSIS is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of AOSIS and its Employment Equity goals and targets, preference may be given but is not limited to candidates from under-represented designated groups.
• 
  All candidates who comply with the requirements for appointment are invited to apply.
• 
  All candidates agree to undergo verification of personal credentials and criminal and credit checks (if applicable).
• 
  AOSIS reserves the right not to fill the advertised positions.
• 
  Applicants should be South African citizens, permanent residents with a bar-coded ID, or possess a valid work visa or permit.