Job Description

Company Description

This role is with KLG, a global leader in international education. KLG is now owned by Inspirit Capital and continues to deliver world-class educational experiences through its international network of schools and university partners.

Kaplan Languages Group (KLG) is a world-class language education platform operating over 20 schools across 8 countries. We deliver premium academic, professional, and language travel programmes to students from over 140 countries. At KLG, we combine education with financial excellence to support our international growth.

Job Description

Key responsibilities

• Support payroll processing across assigned countries, entities, and payroll cycles in line with agreed calendars and deadlines.
• Collect payroll inputs from the HRIS and business teams, including new hires, leavers, salary changes, variable payments, benefits, deductions, leave, and other employee changes.
• Extract, clean, validate, and format employee and payroll data from multiple sources into templates required by ADP Celergo and other payroll providers.
• Upload or submit accurate payroll input files and complete pre-processing checks before payroll cut-off dates.
• Review payroll outputs against source data, prior periods, and agreed control totals; investigate discrepancies and escalate material issues promptly.
• Support off-cycle payments, corrections, and retroactive adjustments under the direction of the Global Payroll Manager.
• Use Excel to organize and analyze large data sets, including lookups, formulas, pivot tables, and data validation tools.
• Respond to routine payroll queries clearly and professionally, referring complex, sensitive, or technical matters to the Global Payroll Manager.
• Build effective working relationships across countries, cultures, and time zones.

Qualifications

Essential

• 1+ (Junior Level) years of experience with Payroll processes.
• C1+ Level of English. Clear written and spoken English, with the ability to work effectively with international colleagues and providers.
• Practical payroll processing or payroll administration experience, with a sound understanding of payroll inputs, outputs, deadlines, and reconciliations.
• Strong Excel and data manipulation skills, including the ability to extract, clean, compare, validate, and format data from multiple sources.
• High level of accuracy, numeracy, and attention to detail when working with sensitive, high-volume data.
• Ability to learn new payroll and HR systems quickly and follow structured processes and controls.
• Strong organizational skills and the ability to manage competing priorities within fixed deadlines.

Desirable

• Experience in a multinational, shared services, or multi-entity environment.
• Experience using ADP Celergo, another ADP payroll product, HiBob or a comparable HR/payroll platform.
• Experience working with outsourced payroll providers or preparing payroll input files for third-party processing.
• Exposure to payroll-to-finance reconciliations, journals, funding reports, or payroll implementation projects.
• A relevant technical, professional, or university qualification in payroll, accounting, finance, business administration, or human resources