Job Description

We are looking for a knowledgeable Junior Payroll Administrator to administer the timeous and accurate processing of payroll in accordance with the company policies, procedures, and the applicable legislation.

Please note that is a part time role to start with potential to become full time.

Minimum requirements:

• Matric / Grade 12
• Diploma or Higher Certificate in Accounting or Payroll or equivalent
• 3 years' in payroll administration or financial accounting
• Basic knowledge of payroll policies and procedures
• Basic knowledge of applicable legislations and regulations of the field
• Software experience: SAGE, MS Excel and MS Office Suite
• Location: South Africa - must be eligible to live and work in South Africa.

What you will be doing:

Payroll Administration

• Collecting of salary input documents.
• Scrutinizing of salary documents for abnormalities
• Ensure all abnormalities and incomplete documents to be logged on input query list and distributed to the People Team.
• Obtaining outstanding documents when necessary.
• Prepare documents for processing.
• Ensure that all input is captured accurately and on time and take corrective action when necessary.
• Ensure all data is inputted by the deadline date.
• Ensure timeous action is taken relating to finalization of queries to ensure service delivery continues.
• Ensure that EE records are updated with documentation and that documents are readily accessible and readily available upon request.
• Adhere to all deadlines applicable to the payroll team.
• Adhere to company procedures and policies.
• Ensure the availability of documents captured within the applicable month when queried.
• Apply audit requirements to everyday tasks.
• Update the payroll system and employee records.

Benefits Administration

• Ensure all Medical Aid applications are complete and correct as per Company Policies and Medical Aid Plans.
• Ensure application forms are submitted on time and captured within the applicable month.
• Ensure all EE are on Pension as per Company Policy and criteria.
• Ensure that proof can be provided regarding submissions and payment to 3rd parties – record keeping.
• Garnishees’ queries to be dealt with directly.
• UI19 documents to be generated immediately upon receipt of termination documents.
• Abnormalities to be logged, communicated, resolved and feedback communicated.
• Disseminate payroll information to the relevant parties.

Payroll Reporting

• Prepare monthly schedules to balance provisions and contributions to the staff list.
• Ensure goals and objectives are met.
• Ensure all errors on exception reports are corrected timeously.
• Maintain Audit requirements.
• Ensure accuracy of Contract Dates.
• Identify and address variances in payroll information.
• Submit payroll reconciliation to the Manager for review and approval.
• Prepare payroll reports to verify information.
• Prepare documentation and information for audit process.

Behavioural requirements:

• Strong communication and interpersonal skills
• Excellent report writing ability
• Strong planning, organising, and prioritisation skills
• Effective time management
• Computer literacy
• Teamwork and collaboration
• Analytical thinking and problem-solving skills
• High attention to detail and accuracy
• Quality-driven and deadline-focused
• Integrity and honesty
• Relationship building
• Reliability and confidentiality
• Strong numerical reasoning

Notes:

• Should you be successful in your application, you are expected to have access to the internet, and to ensure that the internet connection is uninterrupted and always accessible. This should be, at minimum, a fibre connection with a proven bandwidth of least 20 Mbps download and 10 Mbps upload, and a latency not exceeding 30ms This connection should be sustainable in the event of power interruptions. 
• The list of tasks/duties and responsibilities contained in this document is not necessarily exhaustive. SAPRO may ask the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the role profile, depending on operational requirements.