Job Description

Employment Type: Full-time
Contract: Fixed-term employment contract (12 months)
Office Location: Warsaw
Work Mode: Hybrid (office-based 3 days / remote 2 days)

About Solenis
Solenis is a global leader in specialty chemicals, delivering sustainable solutions for water-intensive industries such as consumer, industrial, food & beverage, and institutional markets. With operations in over 130 countries and a team of 16,000+ employees, we help customers improve efficiency, product quality, and environmental performance. Solenis has been recognized as a US Best Managed Company for three consecutive years.

About the Role
The Operational Planning Specialist supports daily purchasing operations within the Supply Chain Team. The role involves accurate processing of purchase orders, stock transfer orders, and coordination with external vendors and logistics partners. It requires maintaining comprehensive internal documentation throughout the order-to-delivery cycle. The specialist collaborates cross-functionally to resolve discrepancies and ensure timely fulfillment of stock in assigned warehouses. Strong organizational skills, attention to detail, and proficiency in relevant systems are essential for success in this position.

Key Responsibilities

• Process and validate domestic, import, and intercompany purchase orders / stock transfer orders
• Cross-check purchase orders against supplier agreements for accuracy and completeness
• Liaise with internal teams (Customer Service, Procurement, Logistics, Accounts Payable, Quality, etc.) and external partners (suppliers, warehouses) to ensure timely deliveries
• Track shipments and support issue resolution (e.g., delivery complaints, returns)
• Manage purchasing records and documentation (invoices, delivery notes, certificates)
• Support performance tracking, including OTIF (On-Time In-Full) metrics
• Assist in reporting and maintaining up-to-date supplier data
• Monitor deliveries and maintain optimal stock levels in warehouses
• Troubleshoot operational issues

Qualifications

• High attention to detail
• Fluent English (written and spoken)
• Strong communication skills
• Ability to work cross-functionally
• Experience with SAP (preferred) or similar systems
• Good knowledge of Microsoft Office
• Strong organizational and follow-up skills
• Team-oriented mindset
• Proactive and problem-solving attitude
• Analytical thinking and decision-making skills
• Focus on operational effectiveness

What We Offer

• Hybrid working model
• Private medical care (Lux-MED)
• Life and travel insurance
• Employee pension plan (PPE) after probation period
• Multisport card (partially funded)
• Employee Assistance Program for employees and families

How to Apply
Interested? Send us your CV. We look forward to reviewing your application and will reach out if there’s a match to arrange a brief exploratory call. All candidates must be eligible to work in the EU area.

Solenis is proud to be an employer that gives equal consideration to all candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability status.

At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team.

#LI-AR1