Job Description

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

WHAT WE ARE LOOKING FOR

ISGlobal is seeking a proactive and resourceful HR Mobility & Onboarding Officer to support the HR team in administrative processes, international mobility and staff onboarding. Previous experience in international mobility is highly valued but not mandatory.
This contract is in the framework of GPE2024-001424-T, funded by MCIU/AEI/10.13039/501100011033

KEY RESPONSIBILITIES

Foreign affairs management:

• Support the managment of the work permits for new staff and their family

• Manage renewals of work permits

• Analyse data and implement improvements in the current procedures

• Monthly reporting of this area.

Onboarding:

• Maintain the information for the induction processes

• Introduce through presentations ISGlobal to new staff

• Support newcomers, both documentary and on site, in key aspects when arriving in
  Barcelona: Permits, Housing, Taxes, Banks, schools, etc.

• Manage and support social activities for newcomers and current ISGlobal staff, within
  the HR team.

• Maintain the database and report KPI’s of this area

Personnel administration:

• Support in the preparation of new contracts

• Explain contracts and ISGlobal procedures to new employees

ADDITIONAL INFORMATION

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.

This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process.

SKILLS

• Strong skills in Microsoft office

• Ability to take initiative and work independently, while maintaining strong team collaboration.

• Problem-solving mindset and capacity to navigate unexpected situations.

• Communication

• Team work

• Service Attitude

• Flexibility

The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety The post holder will respect, and be accountable to ensure ISGlobal policies and procedures.

TRAINING AND EXPERIENCE / QUALIFICATIONS

• University Degree (labour relations, social sciences or similar)

• Master Degree in Human Resources o postgraduate degree will be a plus

• Experience in a similar position (minimum 2 years) is desirable, preferably in an international environment. Candidates with strong motivation and transferable skills will also be considered

• Candidates who have experience in a consulting (relocation) company will be also considered

• Experience in an international research center will be valued

• Experience in a role that had to be in contact with employees or clients

LANGUAGE LEVEL

• Fluent in Spanish and English

• Other European languages will be valued

CONDITIONS

• Duration: Permanent contract bound to the duration of the project (until Dec 2026)

• Starting date: As soon as possible

• Contract Type: Full time

• Salary: According to ISGlobal internal salary scale

HOW TO APPLY

Applicants must fill in the request form and attach the CV and a Cover Letter. Each attached document must be named with the candidate name and surname.

The receipt of applications will be open until the position is filled.

The interviews could be placed during the reception of candidatures period.

Diverse candidatures are encouraged, that includes: gender, race, ethnicity, religion, age, sexual orientation, physical abilities, and political views.

SELECTION PROCESS

The selection process is designed in two phases:
1- Interview phase of a technical nature, with the team that requires the incorporation. To assess the person's skills and CV.
2 - Meeting with HR with the finalist(s) to finish assessing the profile and discuss contractual and institutional issues.

If needed any technical test could be passed. A Psychological Competency Evaluation Test will be required for the structural or transversal positions.

In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.

We confirm our commitment towards the value of the diversity of our staff and student population and seek to promote peace, equity, diversity and inclusion as essential elements in contribution to improving health worldwide.