Job Description

Purpose of the Role

The Junior HR Administrator will provide administrative support to the HR department, ensuring that employee records, recruitment processes, and compliance requirements are maintained to a high standard. This is an entry-level role, ideal for a school leaver or someone seeking to start a career in Human Resources. The successful candidate will receive training and development opportunities to gain knowledge of HR best practice, employment law, and organisational procedures.

Key Responsibilities

• Provide general administrative support to the HR team and HR Manager.
• Maintain accurate and confidential employee records in line with GDPR and organisational policies.
• Assist with the recruitment process, including advertising vacancies, scheduling interviews, and preparing offer letters.
• Support the onboarding process for new starters, including reference checks, contracts, and induction paperwork.
• Assist in monitoring staff absences, holidays, and sickness records in line with company procedures and ACAS guidance.
• Prepare HR letters, documents, and reports as required.
• Respond to routine employee queries in a professional and timely manner, escalating where appropriate.
• Support the coordination of training and development activities.
• Ensure compliance with employment legislation, safeguarding requirements, and health and safety regulations.
• Contribute to HR projects and initiatives as required.

Person Specification

Essential

• Good organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficient in GoogleWorkspace (Sheets / Docs).
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude, willingness to learn, and a strong interest in Human Resources.
• Ability to work as part of a team and use initiative when required.

Desirable

• Previous administrative experience (work placement, part-time role, or school/college project work).
• Knowledge of HR processes or employment law (training will be provided).
• Experience of using HR or data management systems (training will be provided).

Training and Development

The successful candidate will receive:

• Full training in HR administration, systems, and processes.
• Opportunities to shadow experienced HR staff.
• Support in working towards professional qualifications such as the CIPD Foundation Certificate in People Practice.
• Regular supervision, feedback, and professional development planning.

Additional Information

• This role requires strict adherence to data protection (GDPR) and safeguarding policies.
• The postholder may occasionally be required to work flexible hours to meet operational needs.