Job Description

About Our Client

Our client is a leading organization in the retail and property development sector, offering a dynamic working environment for professionals in operations and administration.

Job Overview

The Junior Executive / Executive – Operations Administration & Coordination will support daily operational and administrative activities, including contract administration, invoice processing, supplier coordination, and departmental communication to ensure smooth business operations.

Key Responsibilities

• Coordinate the preparation, drafting, renewal, and maintenance of supplier agreements, service contracts, and other operational documents.
• Verify and process monthly and annual invoices related to operational contracts, outsourced services, and suppliers.
• Coordinate the allocation and deployment of outsourced janitorial staff based on manpower requirements and operational needs.
• Handle departmental correspondence, including letters, emails, notices, reports, and other administrative communications.
• Coordinate administrative requirements across Tenant Relations, Housekeeping / Ancillary Services, Concierge / Customer Service, and Kids Play Area units.
• Maintain accurate documentation and ensure the timely completion of administrative tasks.
• Liaise with relevant departments, suppliers, and stakeholders to support operational efficiency.

Qualifications & Requirements

• Minimum 2–4 years of relevant experience in operations administration, contract administration, facilities management, secretarial services, or a similar role.
• Bachelor's Degree, diploma, or professional qualification in Business Administration, Management, Operations Management, or a related field.
• Experience in real estate, property management, shopping malls, commercial buildings, hospitality, or facilities management will be an added advantage.
• Experience in supplier coordination, invoice processing, document control, or outsourced manpower scheduling is preferred.
• Good working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational, communication, and coordination skills.
• Ability to prioritize tasks, meet deadlines, and work independently.

Interested candidates may send their CV to jobs@mindplus.global.