Job Description

Contract from September 15, to February 12.

On-Ground Operations & Supplier Coordination

• Site Inspections: Conduct and assist with venue sourcing and participate in onsite inspections for roadshows and community activations to review crowd flow and layout feasibility.
• Vendor Coordination: Liaise directly with external vendors, production houses, and event suppliers to ensure timely delivery of equipment and services.
• Logistics & Merchandise: Coordinate the inventory, quality assurance, and distribution of promotional giveaways and branded corporate merchandise.
• Budget Tracking: Assist in maintaining project financial records, monitoring day-to-day expenses to prevent variances.

Community Outreach & Presentation (Primary Focus)

• Program Onboarding: Actively source, engage, and onboard target demographics, schools, and educational institutions into dedicated community programs.
• Facilitation & Hosting: Confidently facilitate, host, or assist in running sessions, interactive workshops, and presentations within school or corporate settings.
• Audience Engagement: Drive participation and maintain enthusiasm across community touchpoints, ensuring programs meet their social engagement objectives.

Cross-Functional Collaboration & Reporting

• Creative Briefing: Work with internal teams to communicate project needs, helping translate client objectives into actionable briefs for creative and digital teams.
• Status Reporting: Utilize MS PowerPoint to prepare project status updates, operational timelines, and post-event summaries for internal and external stakeholders.
• Data Tracking: Use MS Excel to manage project databases, track basic performance metrics, and log community feedback.
• Core Competency
• Description
• Strategic Thinking
• Ability to align experiential and community activations with broader marketing objectives and target audience behavior across the UAE/GCC.
• Project Management
• Capability to help plan and manage timelines, budgets, run-of-shows, and delivery milestones.
• Leadership
• On-ground coordination skills to guide production staff and volunteers, ensuring accountability and smooth execution under pressure.
• Communication
• Clear, professional communication with clients, partners, vendors, and internal stakeholders to drive alignment and approvals.
• Creativity
• Enthusiasm for developing culturally relevant activation concepts for community programming, events, and brand moments.
• Attention to Detail
• Commitment to maintaining high standards for brand consistency, quality control, and safety compliance across all touchpoints.
• Adaptability
• Ability to thrive in fast-paced live environments, solve operational issues quickly, and adjust plans in real time.