Job Description

WHO WE ARE:

At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.

Operating across five regions, we power over 200 market-leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure.

But what truly sets us apart is our people.

Our teams are diverse, driven, and united by a shared commitment to excellence. Rooted in our core values of ownership, empathy, teamwork, integrity, and determination, we empower every employee to grow, shape their own path and make a meaningful impact.

Joining CloserStill means being part of something bigger - not just building events, but creating opportunities, connections, and lasting value for the communities we serve.

WHO WE ARE LOOKING FOR:

You're organised, proactive and happy to get stuck in. You like knowing what's happening on a project, who owns each action and what's coming next. You keep people informed, follow things through and raise problems early rather than hoping they'll go away.

You're at the start of your delivery career and you're keen to learn. You enjoy working across Technology, the business and suppliers, and you want to grow into managing bigger projects over time.

THE ROLE:

Keep Delivery on Track

• Coordinate day-to-day activity across assigned technology projects and workstreams
• Track deliverables, milestones and dependencies across Technology, Product, Data, Security and Operations
• Maintain delivery schedules, action plans and key milestones
• Run project meetings, stand-ups, planning sessions and progress reviews
• Chase actions and commitments so they're completed on time
• Spot delays, blockers and dependencies early, and escalate to the Delivery Lead when needed

Report Clearly

• Write concise, accurate status updates for the Delivery Lead and stakeholders
• Keep trackers, delivery plans, RAID logs and decision logs up to date
• Flag risks, issues and changes, making sure each has an owner and a next step
• Support governance meetings, project reviews and leadership reporting

Support Testing and Go-Live

• Work with Business Analysts so requirements and acceptance criteria are clear to delivery teams
• Coordinate testing, defect tracking, UAT and business sign-off
• Support release planning, implementation readiness and handover to business-as-usual
• Make sure defects and dependencies are followed through to resolution

Coordinate Stakeholders and Suppliers

• Be the day-to-day contact for your assigned projects
• Keep stakeholders informed of progress, milestones and what's needed from them
• Track deliverables and timelines with third-party suppliers
• Raise issues and decisions early, constructively and clearly

Keep Improving How We Work

• Follow delivery processes and governance standards, and help improve templates and documentation
• Take part in retrospectives and share practical lessons
• Build your understanding of Agile, Waterfall and hybrid approaches
• Take on more ownership of smaller projects as your confidence grows

ABOUT YOU:

Essential:

• Around 1 to 3 years' experience in project coordination, PMO, project management, technology delivery or a similar role
• Strong organisation, with the ability to juggle tasks, priorities and deadlines
• A solid understanding of milestones, dependencies, risks, issues and actions
• Clear, accurate project documentation and status reporting
• Confident communication across teams and stakeholders
• A proactive, solutions-focused approach, and follow-through on actions
• Good attention to detail, and willingness to take ownership
• Familiarity with Agile and the technology delivery lifecycle
• Comfort with tools like Jira, Confluence, Teams and Excel, or similar
• Willingness to learn and take feedback on board

Desirable:

• Experience on technology projects, digital platforms, CRM systems or transformation work
• Exposure to HubSpot, Salesforce or other CRM platforms
• Experience coordinating testing, UAT, releases or system implementations
• Experience working with external suppliers or delivery partners
• Familiarity with integrations, APIs or business systems
• Experience in B2B events, media or multi-brand environments
• PRINCE2 Foundation, AgilePM or Scrum certification, or equivalent training

We do not usually offer sponsorship for this role

CloserStill Media reserves the right to request a DBS or credit check should the role require it.

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team at hr@closerstillmedia.com.