Job Description

ROLES AND RESPONSIBILITIES

• Maintain and organize contract files, amendments, statements of work, and supporting documentation within contract management systems and shared repositories.
• Track contract milestones, expiration dates, renewals, and funding limits to ensure timely action by stakeholders.
• Support contract lifecycle administration by routing agreements for review, approval, execution, and distribution.
• Coordinate with Program Managers, Finance, and Operations teams to collect required documentation and ensure contractual compliance.
• Enter and maintain accurate contract data the contract management systems, ensuring records remain current and audit-ready.
• Review basic contract terms to ensure alignment with company policies and regulations.
• Draft NDAs and TAs and route routine correspondence under supervision.
• Serve as the first point of contact for contract-related questions from internal teams, escalating more complex queries to senior staff.
• Assist with subcontractor and vendor onboarding activities, including collecting certificates of insurance, and required compliance documentation.
• Participate in customer and subcontractor communications related to the contract, modifications, and administrative actions while maintaining proper records.
• Support continuous improvement initiatives by helping streamline contract administration processes, document tracking, and reporting workflows.

MINIMUM QUALIFICATIONS

• 1-3 years of experience with contract administration.
• Proficient in written and oral communication.
• Proficient with MS Suite.

PREFERRED QUALIFICATIONS

• Juris Doctorate (JD) degree is a plus and will be considered in lieu of experience
• Prior internship or professional experience supporting contracts, legal operations, procurement, or compliance functions preferred.
• CCMA Certification

SECURITY CLEARANCE