Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Under the supervision of the Commanding Officer of Administration, this position will be working in the Records/Detail Office. Specific duties include but are not limited to the following:

• Maintain vendor accounts for tracking accounts payable/receivable.
• Maintain a computerized detailed list for billing/vendor accounts. Help maintain regular communication with vendors through daily contacts.
• Manage debt collection with unresolved vendor accounts.
• Accounts Receivable tracking of vendor calls for debt collection and maintaining accurate files when invoices are paid on a regular basis.
• Report monthly on accounts payable and receivables, complaint issues both resolved and pending. Share responsibility for planning and preparation of monthly and quarterly reports.
• Perform weekly audit of detail payroll.
• Serve as a back-up for the processing of weekly detail payroll for payment.
• Process department payments and refunds.
• Assist in revenue reporting for Administration Section, including the preparation of Form 21s and other financial transactions such as Form 20s.
• Act as a liaison with other City departments in particular Payroll, Auditing, and Finance.
• Work with Office of Planning, Budget, and Personnel on related issues and projects.
• Assist with Customer Service at the Front Desk as well as data entry as required.
• Perform other tasks and other administrative duties as assigned.

MINIMUM REQUIREMENTS:
Proficient in Microsoft applications particularly Excel and Word. Strong communication skills, both written and verbal. Well-organized with good record keeping skills. Demonstrated customer service experience. Must be able to deal with the diverse general public in a professional manner. Good problem-solving techniques. At least one-year administrative support experience in accounts payable/receivable, finance, and/or debt collection or AA degree in accounting or related field. Experience using Xtra Duty and PeopleSoft Financials and HR preferred. As part of the interview process, the City may require candidates to take and pass a computer skills proficiency test in Microsoft Outlook and Excel.

PHYSICAL DEMANDS:
Ability to access, input, and retrieve information from a computer. Ability to answer phones and maintain multiple files and be able to lift a minimum of at least 10 pounds. Sufficient mobility to travel back and forth to other City Departments.

WORK ENVIRONMENT:
Standard office environment with fluorescent lights, air conditioning, computers, and other standard office equipment. Noise level can be moderate to high when the office is active with phone calls and walk in applicants.
This position may be eligible for hybrid work under the City's Telework Policy, depending on operational needs.

DOCUMENTS REQUIRED:
Please upload the below documents to complete your application.

• Resume
• Cover Letter