Job Description

Requisition No: 872970

Agency: State Courts System

Working Title: Judicial Support Administrator 1 (Administrative Assistant) (County Funded)

Pay Plan: Career Service

Position Number: 4712

Salary: $38,899.92

Posting Closing Date: 04/10/2026

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ADMINISTRATIVE OFFICE OF THE COURTS
JOB ANNOUNCEMENT

OPENING DATE: 03/27/2026

CLOSING DATE: 04/10/2026 11:59 PM Eastern

Applicants interested in being considered for this position, should also submit an online application and resume on the following website: https://www.governmentjobs.com/careers/jud11flcourts.

Salary is non-negotiable. The successful candidate will be hired at the minimum salary.

The Judicial Support Administrator 1 (Administrative Assistant) provides broad clerical, administrative, scheduling and organizational support to the Director of the Office of Government Liaison and Public Relations. The position also interacts with the public and screens calls and visitors, resolving general issues or directing them to the appropriate departments and personnel for resolution, and coordinates courthouse visit requests from schools and other organizations.

The Administrative Assistant will also maintain the department’s schedule and calendars, organize and enter data into computerized workflow systems, and monitor progress of requests and department projects, providing general task assistance and progress updates to the Director. The position also involves organizing and maintaining department records and archival materials.
This position is eligible for a hybrid remote work/onsite schedule after a 90-day period, as outlined by existing Circuit policies and procedures.

Responsibilities

• Enters and tracks a high volume of requests and projects into computerized workflow systems, monitors progress and adherence to deadlines, and provides task assistance and progress updates to the Director.
• Receives and processes courthouse visit requests, coordinates with judges and judicial staff to schedule courthouse visits, and creates supporting documents and calendar reminders associated with the student visits.
• Gathers and organizes data and composes correspondence and reports, e-mails, and other documents, proofreading documents for grammar, spelling, accuracy, and format, observing strict confidentiality as may be required by Florida law, rule, or circuit policy.
• Schedules appointments, meetings and maintains department calendars, including reminders for media hearings, student visits, and business meetings; coordinates schedules for the Director and department staff.
• Sets up and maintains office files and archival materials, processes incoming mail and deliveries, prepares reports and supporting paperwork for meetings, performs data entry, shredding, scanning, filing, faxing and photocopying.
• Screens telephone calls and visitors; provides information, resolves general issues, directs callers and visitors to the appropriate departments or personnel, takes messages and follows up on pending tasks under the guidance of the Director.
• Attends staff and other professional meetings to exchange information and/or to take minutes; transcribes minutes and distributes to appropriate personnel.
• Attends technical or professional classes, workshops, or seminars to improve technical or professional skills.
• Makes travel arrangements and prepares authorization to incur travel (TAR) and travel reimbursement forms for the director, as necessary, in accordance with State of Florida and State Courts System policy.
• Interacts with the public and maintains professional contacts with schools and community groups, justice and government partners, judges and personal judicial staff, and circuit administrative staff for purposes of coordinating courthouse visits, business meetings, and data gathering and sharing as assigned by the Director.
• May have supervisory responsibilities for interns as assigned by the Director.
• Operates desktop computer, laptop computer, printer/copier, fax machine, folding machine, laminating machine and related office equipment.
• Performs related work as required.

Qualifications

• Graduation from an accredited college with an associate's degree in digital communications, public relations, communications, journalism, or a closely related field. Bachelor’s degree preferred.
• Three (3) years of experience in an administrative support role.

Knowledge, Skills and Abilities (KSAs):

• Ability to take full ownership of assigned responsibilities and work independently as needed.
• Ability to collect, classify and track data for task and project management and production of related correspondence and reports.
• Ability to produce error-free, grammatically correct and properly formatted correspondence, reports and other communications.
• Possesses excellent communication skills, both written and verbal, and can provide cordial and professional assistance to visitors and callers.
• Exhibits tactful and professional problem-solving skills.
• Strong competency in Microsoft Office 365 software suite - including Word, Excel, PowerPoint and others.
• Strong competency in the use of the Windows Operating System on desktop and laptop computers.
• Strong competency in the management of multiple tasks and deadlines and managing schedules for a team of 3+ people.
• Competency and ability to learn in the use of standard office equipment such as printers, copiers, laminating machines, and other related equipment.
• Competency and ability to learn office phone systems.

Working Conditions:

• Moderate noise; business office setting.

Physical Demands:

• Work involves a significant amount of standing, walking, sitting, talking, listening, balancing, stooping, and reaching with hands and arms; must be able to transfer up to 10 lbs.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.