Job Description

Posting number: STC HEDRICK JA1 2026

Department: State Trial Courts

Job classification: Judicial Assistant 1

Posting type: Open

Categories: Court Administration

Summary

The Seventh Circuit Court of the 20th Judicial District of Tennessee is seeking a full-time Judicial Assistant with a start date of November 12, 2026.

Examples of duties

The judicial assistant provides varied, complex and often confidential administrative assistance in the office judge’s chambers and courtroom; provides efficient, accurate and timely responses to questions and concerns; directs the activities of and ensures that day-to-day judicial activities of the court are performed in an effective and efficient manner. Specific essential duties of the position include:

• Answering the phone, checking voicemail messages, and responding appropriately to telephone communications
• Checking e-mails and responding appropriately to e-mails
• Opening and responding to office mail
• Communicating with others within the office, within the office of the Circuit Court Clerk, and within the Department of the Trial Courts generally
• Maintaining the court calendars and coordinating schedules of participants
• Preparing, processing and mailing written orders, as assigned
• Proofreading prepared materials for accuracy and completeness
• Using the electronic court document and information platforms to file and review documents in the written record
• Assisting in pre-hearing written preparation, as assigned
• Coordinating judge’s membership in legal organizations
• Coordinating judge’s enrollment in continuing legal education
• Making conference travel and lodging arrangements for judge
• Submitting expense reimbursement requests for judge
• Monitoring and ensuring timely compliance with all of judge’s professional reporting requirements
• Requesting courtroom interpretation services when required
• Performing court officer duties during hearings, including hosting ZOOM during hearings and assisting with the use of other courtroom technology
• Monitoring the functioning of office/courtroom equipment and seeking assistance with repairs as needed
• Monitoring office supplies and replenishing them when necessary
• Performing other administrative duties, as assigned

Qualifications

To qualify for the Position, one must possess the following traits and skills:

• Professional, friendly demeanor
• Excellent oral and written communication skills
• Efficient, tidy and organized
• Dependable and meets deadlines in a fast paced environment
• Proficient in using Microsoft Office Products (Outlook, Word, Excel, and PowerPoint)
• Proficient in creating and editing Adobe (pdf) documents
• Proficient in use of technology to copy, scan, fax and e-mail documents
• Proficient in operating/hosting ZOOM meetings, including use of the share screen function
• Capable of maintaining a large database of attorneys/support staff and providing updates and other information to them via group e-mail

Supplemental information

Preferred Experience

• Experience with court information and e-filing systems is a plus
• Experience with online calendaring is a plus
• Experience with web design is a plus
• Experience with social media is a plus
• Experience in a legal setting is a plus
• Experience as a legal assistant or paralegal is a plus
• Paralegal education/certification is a plus

BENEFITS

The Selected Employee is entitled to the same benefits provided by the Metropolitan Nashville Government to full-time judicial staff including, but not limited to:

• Approximately 13 paid State and Local holidays per year
• Health Benefits
• Supplemental dental and vision benefits
• Life Insurance benefits
• Retirement benefits

CONDITIONS OF EMPLOYMENT:

Must be a U.S. citizen or eligible to work in the U.S.

Must adhere to the Code of Conduct for Judicial Employees, a copy of which is available upon request

Must comply with court confidentiality requirements, including handling confidential information in a variety of contexts

Must submit to a background check made through the Trial Court Administrator’s Office

All employees of Seventh Circuit Court are “at will” and can be terminated at any time with or without cause

APPLICATION PROCESS:

Qualified applicants should submit the following:

• A letter of interest
• Most recent resume

The best qualified applicants will be invited for a personal interview.

THE SEVENTH CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER